Planning, Monitoring and Evaluation (PME) Programme Officer

Location

Bangkok, Thailand or remotely in other parts of Asia

Employment Duration

• Start date: as soon as possible
• 2-year contract with possibility of renewal(subject to a satisfactory performance assessment during the three-month probation period

Salary & Benefits

• 30,030 USD per annum (2,310 USD per month + 13th month)
• Health, Dental, and Accident Insurance

Duties and Responsibilities

Under the overall guidance and supervision of PME Programme Manager, the PME Programme Officer will assist FORUM-AISA PME Programme in planning, monitoring, evaluation, reporting and grants management. Specifically, the PME Programme Officer shall be responsible for the following tasks:

Tracking progress, reporting and budget monitoring

• Lead on assigned donor reports on monthly, quarterly, six-month, and annual progress reports or as per timelines agreed with donors.
• Contribute to other donors, external or internal stakeholder reports as and when required.
• Produce semi-annual and progress markers from programmes reports and provide feedback to programmes on evaluation surveys.
• Review the monthly financial reports and compare periodic and total against donor budgets and inform relevant programmes and management accordingly.
• Coordinate and communicate regularly with programmes to stay abreast of upcoming programme activities and provide support during progress monitoring and reporting.
• Coordinate with finance, programmes and the PME teams to increase donor compliances in terms of accurate and precise budget allocations, monthly reconciliations and budget tracking.
• Conducting onsite and off-site monitoring to validate findings and collect beneficiaries impact on FORUM-ASIA projects and programmes.

Design and development of tools, systems and plans

• Assist PME Programme Manager in developing monitoring and impact indicators and monitoring and evaluating overall progress on achievement of results.
• Design, update and maintain reporting templates, MS Excel/Access database and data collection and reporting tools, MEL plans and results frameworks and other PME related documentation in a participatory manner.
• Keep up to date about recent trends in PME and use organisational learning to update and adapt systems, tools and plans.
• Work with PME and programme teams to develop and maintain detailed M&E plans, Risk Logs and frameworks for projects, producing them in a variety of formats as necessary to suit compliances.

Planning, evaluation and learning

• Assist Programmes with individual workplans, detailed budgets and logical frameworks in order to support smooth implementation of planned activities.
• Assist the team on organising periodic and ongoing projects and organisational learning and review platforms.
• Assist PME Programme in coordination, information dissemination and data collection (e.g., inputs, information and statistics) during mid-term and annual progress reporting, and annual work planning.
• Assist the PME programme Manager in drafting monthly, quarterly, six-month, and annual progress reports for donors and other stakeholders.
• Coordinate and communicate regularly with Programmes to stay abreast of upcoming programme activities and provide support during progress monitoring and reporting.
• Assist the PME Programme Manager and Senior Management Team in programme and proposal development and the development of annual organisational workplan and budget and internal evaluation.
• Provide technical assistance for project(s) M&E, including direct support to and capacity-building of partners’ organization staff. Conduct regular M&E supervision and coordination activities of various project (s) in field along with partners on a regular basis;

Other Tasks

• Work closely with FORUM-ASIA members and build their capacities to support PME related activities.
• Represent FORUM-ASIA at external events, meetings, workshops, etc. with a view to learn, and solicit and share information to support the role of PME Programme.