Planning and Operations Manager

  • Contractor
  • Remote
  • TBD USD / Year
  • Business and Human Rights Resource Centre profile

  • Job applications may no longer being accepted for this opportunity.

Business and Human Rights Resource Centre

This post is key to the operational running of the organisation. The overall aim is to build a culture of accountability and rigorous project and budget management.


  • Location: UK, Germany or Global South. Applicants must already have authorisation to work in preferred
  • Salary: GBP 38,000-43,000, commensurate with experience (the range is aligned to London cost of living; if based in another location, the range will be adjusted accordingly)
  • Contract type: full time, 5 days per week
  • Closing date: 31 January 2024 at 23:59:59 BST
  • To apply: Complete and return this application form via our jobs portal. Kindly note that the application form is required; we will not accept CVs.
  • NOTE: if shortlisted, you will need to complete a finance/budgeting test before being invited for interviews

Overall purpose:

Overall responsibility for maintaining and improving BHRRC’s project management systems linking budgeting, forecasting, planning, review and reporting:

  • Systems development in planning and operations: Contributing to the adoption of cultural changes within BHRRC in areas like planning, project management accountability, and supporting teams working with each other.
  • Support the COO on the annual planning and budgeting process:
  • Develop and manage a 1/4ly reporting and review system;
  • Manage the calendar of annual planning and budgeting
  • Develop systems of forecasting building on existing software to achieve maximum transparency efficiency and effectiveness, and making recommendations to operations team and software suppliers.

Project support:

  • Working with project managers and development team budget development support, ensuring full costs are reflected in all budgets.
  • Ongoing support to project managers in BHRRC – coaching and supporting them to increase financial and operational planning
  • Take on ad hoc project management responsibilities for specific projects as required.
  • Ensuring good financial information is available to project managers.
  • Supporting project managers with onboarding of new partners, ensuring a suitable level of due diligence and reporting has been completed in accordance with donor agreements.
  • Support the finance team in the completion of quarterly management accounts.
  • Allocation of standard costs for all projects. Developing existing systems for greater efficiency and effectiveness
  • To act as first point of support for accurate financial forecasting and budget support for project managers.

Grant Management Support

  • Support the development team to ensure all financial donor reports are submitted on time.
  • Coaching and support to project managers and development team on their financial reporting responsibilities.
  • For complex grants taking on active responsibility for financial reporting.
  • Support the development and project support officer to:
    • Responsible for donor financial due diligence and compliance with contracts.
    • Provide advice to development team on financial compliance and contractual obligations.
    • Calculate grant overheads on a quarterly basis – updating forecasts for the year.
    • Maintain grant risk registers liaising with COO and development team where necessary.
    • Assist in preparation of financial reports for audit reviews

Skills and competencies


  • Strong strategic and systems thinking
  • Strong project management skills
  • Strong MS office, specifically Excel skills and on-line systems.
  • Budget management
  • Experience of using and managing components of a CRM (CiviCRM and Salesforce)
  • Managing grants and contracts, ideally some of which have been Institutional grants within international development/human rights sector
  • Fluent in English

Personal qualities:

In order to deliver this role both happily and effectively, you will be or have a:

  • A desire to see systems implemented
  • Process and implementation-oriented, solution-focused
  • Ability to balance the needs of the whole organisation along with the needs of an individual project.
  • An attitude of continuous improvement
  • Engaging, being able to communicate with people at all levels
  • Assertive, can make your views known in a clear and confident way
  • Clear thinker, able to prioritise
  • Reliable, will meet deadlines
  • Convincing, able to influence across the organisation
  • Able to work collaboratively, however will take the lead where appropriate
  • An eye for efficiency
  • Natural commercial acumen, able to both devise and deliver grants and contracts in an economically sound way
  • Ability to work remotely and bridge different time zones

How to apply

TO APPLY: Complete and return this application form via our jobs portal. Kindly note that the application form is required; we will not accept CVs. If you need any additional support, please reach out to Giulia Vinzi at [email protected]

Deadline: 31-Jan-24

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