Personal Assistant

Location Newbury (hybrid working – onsite around once a week)

Contract 6 months

Rate £150 per day through umbrella

Hours Monday to Friday

Job Overview You will provide support for Head of IT Portfolio Delivery & Head of Digital Engineering – EU Cluster including setting-up regular and ad-hoc meetings. You will also be responsible for Scheduling and rescheduling diaries for E bands where meetings move on an ongoing basis. You will also Manage efficient travel arrangements where supplier/offsite meetings are required

Key responsibilities

• Key accountabilities and decision ownership:
• Evaluate all enquiries and deal with them directly or refer/escalate as necessary. Track all issues through to resolution. Pro-actively monitor and report trends.
• Manage diary and commitments to effectively prioritise the allocation of meeting time
• Use judgement to determine whether meeting requests are accepted. Ensure the purpose and required outcome of the meeting is recorded and any agenda, required documentation or pre-reading material is prepared / received in a timely manner prior to the meeting
• Support Function and Leaders to enable Digital Leadership.
• Ensure required information and documentation is available prior to all meetings. Assemble meeting packs if required.
• Draft power point presentations using existing knowledge and researching new material if necessary
• Facilitate the production of presentation materials for Internal and External conferences. Agree date and time of presentation, link conference organisers with the Vodafone contact to agree content of presentation.
• Work closely with other PA’s, sharing best practice, pro-actively seeking opportunities for consistency in secretarial support or the introduction of new initiatives. Ensure adequate secretarial cover is maintained

Experience Needed

• Proven experience of supporting at exec level
• Highly proficient secretarial skills including MS office with an emphasis on Powerpoint
• Good analytical skills
• Strong organisation skills with an ability to constantly re prioritise
• Confident and engaging communication and influencing skills with an ability to push back when required
• A flair for concise and relevant report/ brief generation
• Builds effective relationships and breaks down barriers
• Calm when dealing with challenging situations

Start Date ASAP #4192129