People & Culture Officer

World Vision International

Join and be part of a global relief, development and advocacy NGO, dedicated to work with children, families & communities to overcome poverty and injustice. World Vision International was established in 1950 & operates in nearly 100 countries worldwide.

World Vision is committed to the protection of children and we do not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.

Job Title: People & Culture Officer

JOB PURPOSE:

Assist Country P&C Team Leader in coordination of department services and functions relating to personnel data administration and maintenance, P&C administration, including information and document flow for local country office staff, assistance with recruitment, orientation and training. Contribute to P&C function high quality. Act as a super user to Our People system and manage the recruitment module per local recruitment process.

MAJOR RESPONSIBILITES:

P&C Administration and Support

Administer and manage local P&C systems, including payroll, OurPeople and other context specific systems; Maintain and keep staffing lists for all categories of workforce (employees, service, casual, volunteers, interns, etc) and any staff related necessary information for rapid access and use; Maintain personnel files accurate, updated and confidential at all times. In collaboration with the P&C Team Leader, set up and maintain filling system; Prepare and process all kinds of P&C related paperwork for all categories of workforce as required, with accuracy and confidentiality and in accordance with the policies and local laws; Keep P&C related templates updated and available for staff; Maintain and process local employee enrollment and cancellations from EPF and Medical Insurance plans; Provide necessary advise and support to staff on leave utilization for different types of leaves and time sheets; Act as liaison between employee and insurance provider in resolving benefits related program issues and ensure effective utilization of the plan; Process billings from insurance and EPF providers. Review billings for accuracy, and resolve discrepancies with the company in coordination with Finance Department. Respond to routine employee enquiries, both oral and written to ensure the accurate and timely provision of information; Liaise with Admin staff regarding international visa, work permit, residency permit and follow up with international staff on needed documents; Being focal point when it comes to partner’s capacity building and assessments. Support the line manager in providing with the P&C data for necessary P&C reporting upon request and as needed;

Recruitment, Orientation and Training

Support Team Leads with the recruitment process for full time, freelancers, Intern, etc. Provide necessary support in staff recruitment, selection and contracting as needed and participate in panel interviews upon the Line Manager request; Provide assistance in arranging and conducting orientation and induction sessions for new staff; Provide assistance in arranging and conducting different kinds of P&C learning events, trainings, workshops, and/or team building activities; Manage the OP Recruitment Module and ensure 100% utilization of Recruitment for all local recruitments; Conduct Block party screening when is required. Prepare contracts for Freelancers, Interns, etc. as needed. Ensure that all full time staff, freelancers, etc. sign on WV partnership policies

Our People

Act as OP Super User for the local country office; Maintain and update Our People on a regular bases and provide reports and statistics when required; Support in training the managers and staff in utilization of Our People self and manager service and recruitment modules and ensure all new hires receive adequate orientation on ESS/MSS; Manage the OP Recruitment Module and ensure 100% utilization of Recruitment for all local recruitments;

Other

Represent WV in an appropriate and professional manner Contribute to a healthy team spirit and team work Adhere to WV Child Protection policy and standards and stay committed to WV vision statement and core values; Perform other relevant tasks assigned by the direct supervisor;

Required Professional Experience

Minimum 2 -3 years of experience in Human Resources and or Administration with medium business/medium NGO/government agency;

Required Education, training, license, registration, and certification

University degree or equivalent in Business Administration, Social Sciences, Psychology or a related field;

Preferred Knowledge and Qualifications

Excellent detail-orientation skills; Good communications skills; Thorough working knowledge of office systems. Computer aptitude and experience with word processing, database management, and spreadsheet software; Ability to maintain positive relationships with colleagues, Emotional maturity and ability to deal with matters of strict confidentiality; Excellent organizational and planning skills; Excellent knowledge of local labour law and related legislations; Demonstrated experience and knowledge of HR practices, including recruitment, hiring, HR functions and systems administration; HR software administration and maintenance Professional certification in HR in locally or internationally recognized HR institutions is a plus; Quick learner, agile, flexible and adaptable; Ability to demonstrate sound judgment and work with little supervision under the virtual working relationships; Ability to contribute to the healthy team spirit within the virtual teams; Cross-cultural sensitivity Experience of work in an INGO setting and past exposure with the international working culture and practices is a huge advantage;

Travel and/or Work Environment Requirement

The position requires ability and willingness to travel domestically as needed

Language Requirements

Fluent in English and Arabic, spoken and written

This Advertisement is strictly for World Vision International use, and it should not be copied and used in other websites without WVI written consent.

WORLD VISION INTERNATIONAL ÇALIŞANI ADAYI AYDINLATMA METNİ

Bu aydınlatma metni, 6698 sayılı Kişisel Verilerin Korunması Kanununun (“Kanun”) 10’uncu maddesi ile Aydınlatma Yükümlülüğünün Yerine Getirilmesinde Uyulacak Usul ve Esaslar Hakkında Tebliğ kapsamında veri sorumlusu sıfatıyla Kanberiye Mah. 875. Sokak Boss Plaza Kat:2 No :22 Haliliye/Şanlıurfa adresinde mukim World Vision International (“WVI”) tarafından hazırlanmıştır. WVI tarafından, ad-soyad, e-posta adresi, cep telefonu no, referanslar ve özgeçmiş kişisel verileriniz, WVI iş ilanlarına özel istihdam büroları üzerinden veya WVI’ye doğrudan yaptığınız başvurunuz çerçevesinde, çalışan adayı seçme ve yerleştirme süreçlerinin yürütülmesi amacıyla, Kanunun 5. maddesinde belirtilen “işleme faaliyetinin bir hakkın tesisi, kullanılması veya korunması için veri işlemenin zorunlu olması” ve “bir sözleşmenin kurulması için kişisel verilerin işlenmesinin gerekli olması” hukuki sebeplerine dayanılarak, tamamen veya kısmen otomatik yolla işlenecek ve aynı amaçların gerçekleştirilebilmesi için tedarikçilerimize aktarılacaktır. Ek olarak, referans gösterdiğiniz kişilere ait kişisel verilerin WVI ile paylaşılması hakkın da gerekli bilgilendirme ve izinlerin tarafınızca alındığı varsayılarak irtibata geçilecektedir. Bu konu hakkında Kanun’un “ilgili kişinin haklarını düzenleyen” 11’inci maddesi kapsamındaki taleplerinizi, Veri Sorumlusuna Başvuru Usul ve Esasları Hakkında Tebliğe göre yazılı olarak WVI resmi adresine posta yoluyla veya ([email protected]) e-posta adresinden WVI’ye iletebilirsiniz.

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WORLD VISION INTERNATIONAL JOB CANDIDATE PRIVACY NOTICE

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