PDQA Coordinator

Position in people chart : This positions depends on the Ukraine crisis Response Director of CQRE France

He /she will manage Finance and Grants Manager, the MEAL Coordinator and the Report and Proposal Writer.

General objective of the job/ job precisions The PDQA Coordinator will ensure that the role of CARE France (quality assurance, high quality donor reporting, developing new proposals if required, provision of TA and capacity strengthening of partners) is fulfilled. This is to be done through close collaboration with the CARE/SERA team on the ground and different CARE France technical staffing people.

Functional relations :

Internal : reports to Ukraine Crisis Response Director (CARE France), with a close working relationship to the CARE/SERA Team leader, SERA and FONGPC directors and other staff within CARE France.

External: Partner organizations;

Responsibilities:

1: Donor reporting(20% of time)

• Based on current donor contracts as stipulated in IPIAs ensure high quality reports are submitted in a timely manner by collecting information from the finance and grants manager and MEAL manager and ensure the reports are being drafted correctly. Review them and submit to donors, where necessary through CARE France
• Ensure answers to any donor reporting are adequate
• Review data to be collected with MEAL coordinator and finance and grants manager on a regular basis to be in tune with general donor requirements where possible.
• Ensure CARE France interests are being taken into consideration in the implementation of M&E activities
• Maintain good relation with donors where required on behalf of CARE France and SERA

2: Quality Assurance(25% of time)

• Ensure data collected from partners are verified and correct as much as possible.
• Ensure lessons learned are being extracted and where possible disseminated for communications and general learning
• Inform the Ukraine Crisis response Director in case of any problems in partner reporting or collection of data
• Provide recommendations on how to generally improve programme quality
• Feed lessons learned into programme management leading to stronger decisions making

3: Proposal Development(20% of time)

• Where necessary take the lead in new proposal development for donors following the different procedures in place
• Maintain contacts with the donor representatives in country in close collaboration with the Ukraine Crisis Director and the SERA Director

4: Capacity Building through provision of TA(15% of time)

• Identify priority gaps in partner capacity (sectoral, programmatic and institutional), take the lead in the development of capacity building plans for the partners and ensure that those plans are effectively implemented and resourced (liaising with logistics, HR, finance, technical Coordinators and program staff).
• Contribute to the development of capacity development strategies and approaches for partners.
• Develop simple self‐assessment tools for some of the partners to help them monitor their own capacity.
• Design and deliver training workshops when applicable.
• Build the capacities of field and support teams on partnership management / communication.

5. HR management

• Build the capacities of field and support teams on partnership management / communication.
• Ensure effective team spirit is being developed and smooth operations of activities

Other tasks:

• Since the response programme is still being build other tasks and functions may come on line during implementation
• Other responsibilities & duties as required by the Line Manager.

Profile of employee :

Experience and Education (training) :

• At least 3-5 years of relevant experience specially in NGO, academic organizations, standard-setting bodies, public agencies focused on development and humanitarian programming.
• Master degree in Business management, or public policy or social sciences or any other relevant field or relevant bachelor degree with at least 2 additional years of experience in relevant field.

Main skills for the position :

Technical skills :

• Preferably experience in both, emergency and development contexts, preferably with INGOs
• experience in partnership-based programming
• experience in developing strong proposals and reporting to donors
• knowledge of Project Cycle Management and remote management/monitoring practices
• Extensive experience interacting with relating to professionals and international stakeholders at senior level
• Proficiency in Microsoft office
• Excellent level of English

Soft skills :

• Team player with strong interpersonal skills, with the ability to build strong internal and external relationships and networks.
• Motivated self-starter who enjoys working in a collaborative and international environment.
• Being able to deal with ambiguity