Payroll Coordinator I

The Payroll Coordinator I performs payroll-specific record maintenance for an assigned group of caregivers using workforce timekeeper and payroll applications. The Payroll Coordinator I uses excellent problem solving and customer service skills to ensure accurate timekeeping and that employees are paid accurately and timely with correct withholding and deductions. The incumbent may support multiple managers and directors within an assigned group while incorporating a broad working knowledge of departmental, facility, region, and industry practices, policies, and programs. This position assists department managers and timekeepers with on-going staff education pertaining to payroll and timekeeping processes.

Scope

This position independently performs routine tasks with general review after adequate training.

Job Essentials

PAYROLL:

Inputs payroll transactions according to policy, procedure and regulations. Obtains approval for, and documents, all changes to records. Retains all required documentation. Works with Timekeeper and management to ensure that payroll punches are approved, documented, and recorded correctly.

Performs a variety of payroll processing activities (e.g., computing and calculating retro pay, overpayments, off-cycle payments).

Audits timekeeping records for compliance with established policies.

Regularly reviews and updates payroll system entries for assigned facilities including entering missed punches, PTO, FMLA, premiums, etc.

Meets all deadlines for payroll processing. Reports any discrepancies or unusual time entries to appropriate supervisors, Human Resources, or Corporate Payroll office.

Maintains a current knowledge of payroll policy and law by participating in applicable training and regularly reviewing policies.

Collaborates with HR, LOA, Benefits, Compensation, Finance/Accounting and other shared services with actions pertaining to payroll.

Educates department leadership, Timekeepers, and caregivers on updates to payroll systems, policies, and procedures.

Acts as gatekeeper of payroll system access.

Takes an active role in improving and standardizing procedures and processes to prevent occurrences and improve efficiencies.

Demonstrates functional skills in the use of moderately complex spreadsheets and/or databases to research problems and resolve issues.

Possesses knowledge of systems and understands the relationships and workings of subsidiary systems.

Exemplifies professionalism and positive attitude and contributes to the positive morale of the team.

Maintains knowledge of and follows department procedures and logistics associated with the assigned role.

Independently performs a variety of payroll calculations such as verifying, posting, and summarizing payroll tasks in maintaining assigned payroll and time records to pay employees correctly.

Participates in projects to improve processes, prevent errors, and improve effectiveness and efficiencies.

Builds and maintains strong relationships with human resources, management, and payroll customers.

Exhibits the following characteristics: resource person, trainer, seeks additional tasks.

CUSTOMER RELATIONS AND TECHNICAL EXPERTISE:

Clearly and concisely communicates with internal and external customers.

Coordinates and may perform a full range of clerical functions including customer service duties, calendar and meeting management, preparing documents, etc.

Thoroughly investigates customer concerns to ensure accurate and effective resolution.

Regularly uses electronic payroll systems and applications to perform payroll-specific record maintenance.

Serves as a contact person for department leadership, supervisors, timekeepers, and caregivers for assigned facilities regarding questions or concerns related to timekeeping and payroll policies.

Accountable for ongoing continuing education in payroll policies and payroll system applications to stay current with new software enhancements and upgrades.

Minimum Qualifications

Completion of two years of college courses towards a degree in accounting, finance, or business-related field such as economics, statistics, or mathematics. Education must be obtained through an accredited institution and will be verified.

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Five years of accounting experience such as accounts payable, accounts receivable, payroll, reimbursement, or accounting.

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Four years of Intermountain experience in accounts payable, accounts receivable, payroll, reimbursement, or accounting.

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Experience using word processing, spreadsheets, internet, and email applications.

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Demonstrated strong interpersonal, verbal, and written communication skills.

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Demonstrated ability and willingness to assume more complex assignments as demonstrated by an increase in previous work responsibilities.

Preferred Qualifications

Completion of American Payroll Association certification(s).

Experience performing timekeeping and payroll processing.

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Experience using electronic payroll systems.

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Specialized knowledge of one or more payroll or accounting application.

Physical Requirements:

Interact with others requiring employee to communicate information.

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Operate computers, telephones, office equipment, including manipulating paper requiring the ability to move fingers and hands.

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See and read computer monitors and documents.

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Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.

Location:

Employee Service Center

Work City:

Murray

Work State:

Utah

Scheduled Weekly Hours:

40