Partnerships Coordinator

The overall purpose of the role

DRC Somalia is looking for a dynamic and experienced The Partnerships Coordinator will be responsible for establishing and managing effective working relationships with DRC core sub-grantees in Somalia, government, consortia, academic institutions, and private sector, etc. In consultation with the Business Development and Grants Manager, he/she will ensure implementation of DRC’s Partnership Policy in line with DRC global standards and donors’ rules & regulations.

The post holder will be responsible for the mapping, facilitation of the partners’/sub-grantees institutional capacity building, management, and strengthening of the partnership’s unit. He/she will need to ensure partners’ compliance with DRC’s contractual obligations. This position will ensure that the country and global level strategy for partnerships and localization is met

Responsibilities

Partner Engagement, Communication, and Coordination:

• As DRC Somalia main point of contact for sub-grants management, maintain communication and relationships with local and international partners, ensure that partners are effectively involved in the project and their feedback is channelled back to DRC management.
• Coordinate transparent negotiations with the selected partner to determine mutual rules of engagement governing the partnership; methods for achieving project success; how to ensure accountability and learning; and measures for strengthening capacity.
• Participate in external foras to represent DRC Partnership Department ie. National NGO Consortium, and Regional Office, etc.

Partner Vetting, Capacity Assessment, Due Diligence and Subgrant Agreements:

• Lead in undertaking partner vetting and partnerships capacity assessments in line with DRC global requirements/tools at different areas offices and to ensure donor requirements are met.
• Support organizational capacity assessments for sub-grantees and other partners.
• Prepare partner sub-agreements and sub-grant agreements in line with the DRC Partnership Policy.
• Develop all DRC Strategic MoUs with states and federal government.
• Support all area offices in Reviewing MoUs.
• Oversee the review and finalization of MOUs/SGAs and their Amendments, as well as the facilitation of CD signatures in accordance with the Scheme of Delegation.
• Contribute DRC Localization agenda commitments.

Partner Meetings, Follow up, and Reporting:

• Oversee partners’ programmatic and financial reporting, ensuring that quality reports are submitted in a timely manner.
• Monitor and evaluate the quality of sub-grantees’ reporting and provide training on reporting procedures and mechanisms, to ensure improvement and impact.
• Provide day-to-day administration of sub-grants, including tracking budgets, payments, compliance, modifications and reporting, and alert the Business Development and Grants Manager regarding any performance or financial reporting issues.
• Facilitate/conduct start-up workshops with relevant staff from the partner to ensure induction in critical compliance requirements, as well as introduction to the relevant donor’s profile and requirements.
• Support the program team to monitor the programmatic progress and capacity of sub-grants against the sub-grant agreements and work plans.
• Conduct period reviews/visits to sub-grantees to ensure technical, financial, and administrative compliance with the specific Donor rules and DRC partnership policy.
• With support from the M&E team, support programmatic reporting for partners ensuring all procedures are followed.
• Liaise with finance and program staff for partner-related information or financial issues.
• Conduct periodic follow-up workshops on critical compliance requirements with implementing partners.
• Share monthly updates/reports on respective partners with Grants and Compliance Manager

Administrative Work and Filing:

• Maintain Partnership Tracker, and Partnerships SharePoint Folder
• File and achieve all sub grants liquidations and supporting documents according to the sub grants files and labelling formats.
• Share and update database of implementing partners on a monthly basis.

Support Capacity Building Efforts and Strategy Development:

• Assist in strengthening the capacity of local partners by supporting trainings and providing follow-up support in report writing, sub-grants procedures, M&E and other topics as needed and in close coordination with the DRC programme team.
• In coordination with the Business Development and Grants Manager, and Head of Programme, develop the partnership strategy for Somalia.

Any other tasks requested by line manager.

About you

In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Qualifications and Experience

• Minimum four years’ professional experience in sub-grants management, vetting, due diligence assessments, partnerships, sub-grantee management, and capacity building of local partners. Additional experience in project management would be an advantage.
• Experience in working with donors such as ECHO, GFFO, BHA, Danida in conducting compliance reviews with regards to sub-grantees and sub-grantee management and implementation.
• Knowledge of and experience working with local partners in Somalia especially local NGOs.
• Experience in organization development, particularly in the NGO sector, preferred.
• A pro-active person who is able to work independently and who is at the same time a good team-player.
• Excellent communication and interpersonal skills
• Proven ability to prioritize tasks and meet deadlines.
• Proven commitment to accountable practices
• Fluent in written and spoken English.
• Advanced MS Excel and Word
• Full professional proficiency in English and Fluency in Somali

Conditions

Contract: 12 months with the possibility of extension, subject to funding and performance. Salary and other conditions are offered by DRC’s Terms of Employment for National Staff; Employment band non-management G1

Availability: 1st March 2024

Duty station: This position is based in Mogadishu – Somalia with field travel

Reporting Line: Business Development and Grants Manager

Providing equal opportunities, we are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

Promoting high standards: DRC’s capacity to ensure the protection of and assistance to refugees, IDP, and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct about DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment. DRC conducts thorough background checks as part of the recruitment process