Partnership Manager

**IRC Background:**The mission of the International Rescue Committee (IRC) is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. Founded in 1933, the IRC has a presence in over 40 countries and 29 offices in the United States; the IRC leads the way from harm to home.

**Job Overview:**The Partnership Manager works closely with the Partnership Manager, Monitoring & Evaluation to achieve high-quality and compliant programming among partners of the Texas Office for Refugees West (TXOR West) through effective sub‐grants management and due diligence. The Partnership Manager will build strong, sustainable partners, and lead efforts in sub-award activities of TXOR West sub‐awardees to ensure compliance with IRC’s Partnership Excellence for Equality and Results System (PEERS) and relevant Codes of Federal Regulations. NOTE: The Partnership Manager position is eligible for full remote work therefore candidates from ANY location in Texas will be considered.

Partnership Management:

• Lead TXOR West’s internal preparations for each new funding year, including coordinating updates required of partners for funding.
• Draft and coordinate the review of sub‐awards, sub‐award amendments, and service contracts through IRC HQ, ensuring compliance with PEERS and the relevant Codes of Federal Regulations. Respond to HQ stakeholders in a timely fashion to ensure a smooth workflow process.
• In coordination with TXOR West Director, interpret policy, rules, regulations, and precedents to adapt existing or create new practices in response to partnership subaward questions or challenges that may arise.
• Manage the sub‐award close-out process. Ensure all required and relevant documentation is posted to the prime awards and sub-awards as applicable.
• Serve as the primary point of contact between TXOR West, partner agencies, Texas Office for Refugees (TXOR), and Headquarters staff to address day‐to‐day questions from the field on legal, financial, branding, partnership agreements, media, and other issues.
• Review partner financial reports, in concert with the TXOR West Finance Manager; address any inconsistencies before reimbursement.
• Collaborate with TXOR on working groups as needed.
• Other related duties as assigned.

Process Management and Coordination:

• Lead the design, development, and implementation of internal processes to support the writing, editing, and submission of proposals, reports, and agreements, and facilitate administrative activities.
• Gather information, and complete data and narrative portions of all applicable donor reports.
• Support TXOR West office with effective use of cloud‐based document storage to keep all records organized including data collection, reports, official correspondence, etc.
• Document TXOR West processes, including Standard Operating Procedures and Memos to File.
• Provide support on the development of funding applications.

Operations Management:

• Responsible for administrative and logistical support of TXOR West.
• Procure supplies, equipment, and materials for the office; monitor and track the inventory of office assets and supplies. Prepare purchase orders and expense reports.
• Serve as IT point of contact for HQ including IT equipment updates, and internet/phone line set‐up/installation.
• Initiate all TXOR West administrative expense vouchers for approval and processing.
• Organize all aspects of logistics for meetings, trainings, and conferences.

Job Requirements:

*Education:*4‐year college degree in relevant field required. Graduate degree in management, administration or related field desired.

Work Experience: 1‐2 years of experience with grants management, reporting, and/or compliance desired.

Demonstrated Skills and Competencies:**

• Attentive to detail.
• Experience with federal, specifically Office of Refugee Resettlement, funding requirements a plus.
• Proven ability to contribute both independently and as a key team member.
• Self‐ starter with excellent problem‐solving skills combined with the proven ability to multi‐task, prioritize duties, and manage time effectively.
• Proficient in Microsoft Office applications (Word, Excel, Outlook); Experience with databases and applications preferred.

Language Skills: Fluency in written and spoken English.

Working Environment:

Standard work environment. Expectation to travel within local community for partner meetings and events. Oversight of staff in remote field sites. Expectation to occasionally travel and participate in meetings throughout the West Texas region and/or statewide.

COVID-19 Vaccination Requirement:

In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

Commitment to Diversity and Inclusivity:

IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits:
We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.