Partnership Intern

Role

The Partnership Intern plays a supporting role for the Development Unit of CCD Indonesia – Timor Leste in general and projects/activities related to CCD partnership in particular, to

• Ensure all projects/activities comply with IFRC’s internal procedures/administrative requirements
• Supporting the Partnership and Research Senior Specialist ondevelop a mechanism to ensure that all communications with external partners are supported with updated information, properly documented, and properly follow up as needed.
• Focal person for central data on documents related to result of processes related to partnership portfolio

The Main Roles Of The Post Are

• Provide support for the Partnership and Research Senior Specialist and the Development Unit on managing the administration aspects of projects/activities implementation, which may include project implementation, procurement, payment to vendors, and reporting (as needed);
• Provide support in arranging meetings/calls with external partners, other IFRC CDs/CCDs/Regional Offices, and other Movement partnersManaging proper documentations (screenshots, photos, meeting notes, etc. if needed) and list of follow up steps (if any) of meetings/callsProvide support in arranging meetings/calls, managing proper documentations and list of follow up steps with CCD Indonesia – Timor Leste technical staff/teams for activities/projects related to partnership potfolio. Coordinate with IFRC’s procurement team, finance team, and administration support team as required;
• Working with technical colleagues, support the CCST to influence policy making, including at ASEAN level on relevant files;
• Provide inputs/suggestions for improving the administrative arrangements of CCD Indonesia – Timor Leste partnership, if any;
• When required, working in collaboration with Communication team on monitoring media exposure on IFRC/PMI/CVTL operations.

Job Duties And Responsibilities

Supporting the Partnership and Research Senior Specialist, the Development Coordinator and the CCD for Indonesia and Timor Leste

• Support in providing high quality drafts of meeting notes, reports and project/activity updates
• Support with managing list of compliance to IFRC project management procedures, which includes procurement, finance, HR, event organizing, etc.
• Support with filling drafts/forms related to IFRC’s project management procedures
• Updating/creating partnership databased on Project Agreements with NS, donor interest and other required databases.
• Develop Minutes of meeting for endorsement of Partnership and Research Sr Officer and to distribute the document to the approved recipients.
• Properly organizing meetings/calls and schedules as needed
• Support monitoring the progress of activities, including liaising with partners, developing draft of ToRs and scopes of work, managing consultants, etc.
• Support or coordinate participants registration/logistic for external events

Education

• Relevant university degree or equivalent knowledge;
• Relevant professional training courses (Red Cross/Red Crescent related, humanitarian and development sector, management, etc.) is preferred.
• Knowledge on humanitarian diplomacy;
• Graduation date is no more than one year prior to the start of the internship is preferred.

Experience

• A minimum of 6 months experience in project management is preferred
• Experience working in multisectoral cooperation/partnership with donors/NGO/inter-governmental agencies is preferred;
• Have a good knowledge with ASEAN is preferred;
• Experience of planning and managing finances and budgets is preferred
• Be currently enrolled in a university or equivalent level, or have graduated recently (within 1 year from the date of hiring).

Knowledge, Skills and Language

• Self-supporting in computers (Windows, spreadsheets, word-processing, email, etc.);
• Able to work under minimum supervision and have strong initiative on developing partnership;
• Able to work well in a multicultural team and in a changing environment;
• Fluently spoken and written English;
• Fluently spoken and written Bahasa Indonesian.

Competencies and Values

• Adhere to all IFRC’s values and core competencies according to the IFRC Competency Framework;
• Functional Competencies: Strategic orientation, building alliances, leadership, empowering others, solution oriented.