Islamic Relief
Overall ResponsibilityThe role is responsible for ensuring that information related to local partner and institutional donors is organized and accessible. Partnership & reporting officer reports to the project coordinator. The role is responsible for maximizing and securing institutional funding through identifying funding sources, supporting applications, building relationships and advising on best practice to ensure contractual compliance.
The PRO is responsible for reports periodically to donors about project progress and answer any queries they may have, he/she also responsible for the final reporting package.
General objective:
Under the supervision of the project Coordination, the Partnership & Reporting Officer will:
Prepare and compile documentation for donor reporting
Conduct programmatic and financial review for the local partner
Contribute to the development of project documentation as part of proposals
Contribute to internal and external communication and institutional knowledge building as part of the contract management process
Ensure the identification and mapping of potential implementation partners, and participate to the due diligence and selection processes
Area of focus:
Stakeholder analysis.
Conduct organizational capacity assessment for the potential partners.
Assessment and identification of mission’s partnership requirements
Finalization of mission’s partnership and financial strategy
Willingness and possibility of implementing meetings with mapped local actors
Stakeholders’ (internal and external) compliance with donor reporting requirements
Priorities for the 2/3 first months:
Prepare and compile documentation for donor quarterly, interim and final reporting
Ensure the identification and mapping of potential implementation partners
Ensure sharing, dissemination and archiving of documents as part of the contract management process
Contribute to internal and external communication
Responsibilities and main activities:
Reporting
Ensure the proper launching of report writing through the dissemination of a retro-planning and the relevant templates
Contribute to the writing of reports and compile inputs from program and support teams at base level
Ensure process flow and compliance with the retro-planning
Compile report inputs and contribute to the proofreading and review process in line with donor guidelines and in close coordination with the Grants and Partnership Coordinator
Ensure submission of reports via the relevant platforms.
Contribution to proposal development
Under the supervision of the Project Coordinator, contribute to launching of concept notes, proposals and amendments development process, including the dissemination of a retro-planning and relevant templates
Support program and support teams at base level in the development of concept notes, proposals and amendments
Ensure compliance with the agreed process and schedule
Ensure consistency of concept notes, proposals and amendments’ contributions and contribute to the proofreading and review process in line with donor guidelines and in close coordination with the Grants and Partnership Coordinator
Contribute to the submission process of proposals and amendments using the dedicated platforms at national level
Contract management
Monitor and disseminate internally audit deadlines
Contribute to the organization of project opening and closing meetings
Follow-up on compliance with donors’ visibility requirements
Support the HOP and Project coordinator to produce external or internal communication material (photos, videos, interviews with teams and beneficiaries, testimonies, etc.)
Contribute to the regular dissemination of projects donors’ requirements and rules/regulations
Ensure partnership (grant agreements, teaming agreements, sub-award agreements) and audit (internal and external audit documents and reports, due diligence documents and reports) documents are properly archived and shared with the HQ
Ensure archiving of correspondence with the donor
Ensure project documents (concept notes, proposals, reports, amendments) are properly archived
Partnership management
Liaise with local partners regularly and work very closely with their staff to ensure that IR Lebanon projects are implemented smoothly
Conduct Organizational Capacity Assessments (OCA).
Plan capacity building programs for the local partners as per the findings of the OCA
Ensure the mapping of local actors active in IRL’s geographical area
Undertake meetings and data collection of shortlisted local actors in line with IR’s strategy and positioning
Establish a partnership matrix and update it on a regular basis
Ensure an understanding IR’s partnership requirements and support the identification of partnership possibilities/prospects
Contribute to the development of IR’s partnership strategy
Support the due diligence and selection processes
Institutional knowledge-building
Ensure regular sharing of project, partnership and audit documents produced at country level with the HQ
Ensure dissemination of final project documents and partnership agreement with the relevant stakeholders at country level
YOUR PROFILE
Specific skills and experience:
At least 3 years experience in INGO/NNGO and at least 2 years in reporting or partnership capacity (or equivalent)
Demonstrated experience in proposal writing, donor rules and regulations, validation procedures & coordination of processes
Experience in developing/managing partnerships with NGOs inclusive of grants/sub-grants management
Experience with key institutional donors
Master/ bachelor degree in development studies, social sciences or any other relevant field
Soft skills:
Ability to independently organize work and prioritise tasks
Strong diplomacy skills, patience and clear communication skills
Ability to coordinate many departments / teams
Language:
English and Arabic required.
Islamic Relief considers the welfare and protection of children, young people and people at risk to be paramount to the organization. With a zero tolerance approach Islamic Relief have is committed to safeguarding people within our programs and projects from Exploitation and Abuse which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Any candidate offered a job with Islamic relief will be expected to sign Islamic Relief Safeguarding Policies and code of conduct alongside to their contract of employment
This job description may change based on the situation in the field. All staff are expected to show high level of flexibility in order to respond to the ever-evolving situation. Furthermore, he/she can be required to perform other related duties as identified by his/her supervisors.
I have read and understood the job description and I agree to perform the duties stated herein to the best of my ability
Note: Recruitment is subject to the final fund approval
How to apply
Submit the CV and cover letter to [email protected].
Subject of email should be the following reference “READV-P&RO-CAMV-2022” .
Electronic applications returned to an email address other than the one above will not be considered.
Only candidates who have legal papers to work in lebanon are applicable to apply for this post.
Please provide copy of your legal papers with your CV.
Note: Only shortlisted candidates will be contacted
Due to the acute need to fill this position, Interviews will be held on a rolling basis