Partner Project Manager/Coordinator

Malteser International, the worldwide relief agency of the Order of Malta for humanitarian aid, works in more than 20 countries in Africa, Asia and the Americas for people in need, regardless of their religion, origin or political affiliation. Its mission is to provide emergency relief as well as to implement rehabilitation measures and to facilitate the link between emergency relief and sustainable development. Christian values and the humanitarian principles of impartiality and independence form the basis of its work in the following areas: Relief, Reconstruction & Rehabilitation; Health & Nutrition; Water, Sanitation & Hygiene (WASH); Livelihood & Social Programs and Disaster Risk Reduction.

In Kenya, Malteser International is present since 2001. In conjunction with various donors, sectors, partners, other stakeholders, and the MoH, Malteser International implements several partner-implemented projects in Kenya.

The goal of this position is to ensure the management and coordination of all partner related projects. It should also make sure that said project activities are aligned with administrative guidelines and linked to the overall Kenya Country Strategy. Output, outcome, and set targets should also be regularly monitored and met. To achieve this, Malteser International is looking for a motivated

Partner Project Manager/Coordinator

Reporting to

Country Coordinator

Main purpose of the role:

The Partner Project Manager Kenya is responsible for the coordination and monitoring of the various partner-implemented projects and activities, including managing reports, liaison, field visits, due diligence, providing workshops for partner development, etc.

Responsibilities:

• Identifies potential new partners in conjunction with CC and PC and supports / carries out the necessary partner assessments
• Support local partner organizations and Malteser International in planning and designing of project activities including preparation of proposals, log frames and budgets
• Project Rapid Assessments in Kenya for proposed new projects as well as being a member of assessment teams
• Support partner framework developments are according to donor standards, where requested and applicable
• Ensure effective and timely implementation of projects according to set targets/ indicators and promote quality of project implementation according to Malteser International and donor policies and standards
• Establish and maintain mechanisms/ tools/ systems in cooperation with local partner organizations for close monitoring and evaluation of activities, their quality and impact
• Responsible to supervise the administration, finance and logistic of the partner organizations to ensure appropriate record keeping and adherence to Malteser International and donor administrative, finance and procurement procedures and guidelines. This is to be done in close coordination with Kenya Finance Manager, HQ program and administrative units
• Develop the capacity of local partner organizations through regular (quarterly) review and feedback to ensure they can fulfil the required procedures and guidelines, as well as for effective project implementation
• Support partner organizations in their planning, preparation and write up of proper and timely project reports adhering to Malteser International and donor requirements
• Liaise with relevant donors and assess funding opportunities for partner implemented projects where applicable and ensure close collaboration and coordination with cooperating partners and stakeholders to guarantee smooth implementation of activities and achievement of results as specified in grant agreements
• Employ resourcefulness in project design, implementation, and monitoring. Trouble shoots project problems, identifies and implements creative solutions. And responsible for overseeing the development and execution of project deliverables, lead project planning, budgeting, action plans and monitoring processes
• Any other duty relevant to Malteser International and partner projects as assigned and required by CC / HQ

Qualifications:

• Graduate degree in a field related to humanitarian aid / development
• At least five years hands-on project experience in NGO sector, management, and coordination of partners
• Track record of managing contracts, grants and programmatic activities
• Experience working in the ASAL regions of Kenya
• Track record of collaborative and integrative project development and reporting
• Demonstrated cooperative approach, including experience in working with Government officials and various partners
• Demonstrated ability to facilitate workshops, manage diverse teams and support others in their work
• Experience in WASH is required
• Experience in One Health approach is an added advantage
• Excellent computer skills in Microsoft Excel, Word, PowerPoint, Outlook, Internet, etc.
• Excellent English oral and written language skills
• German & Swahili language skills are beneficial

Personal Qualities:

• Excellent interpersonal and teamwork skills, working with different groups, partners and nationalities under minimal supervision
• Strong initiative and self-motivated, with a strong commitment to teamwork and humanitarian principle
• Ability to prioritize work according to importance and deadlines while meeting work demands
• Good negotiation skills, patience, diplomacy and tact
• Flexible, enthusiastic, adaptable, and willing to learn from others in all aspects of responsibility
• Ability to cope with high workload and stress and identify priority activities and assignments, and adjust priorities as required
• Ability to establish and maintain good working relationships in a multi-ethnic, multi-cultural and multi-disciplinary environment
• Compliance with MI procedures and protocols
• Respectful and appropriate attitude towards the local communities
• Politeness and helpfulness in dealing with all partners

Conditions:

• Starting date: as soon as 01/10/2022
• Duty Station: Nairobi
• Duration of contract (after probation): annual (renewal possible)
• Salary according to qualification and experience, insurance package
• Please note that this is an unaccompanied position

Only shortlisted candidates will be contacted.