Médecins Sans Frontières
Nairobi Kenya
MSF is a humanitarian medical organization providing emergency medical aid to populations in need.
Duration: 12 Months (with 3 months probation period) renewable based on performance
Start Date: 01/06/2024
The selected candidate will be reporting to the Supply Team Leader of SKID which is an intersection entity supporting the 3 MSF missions (OCB, OCG and OCP) with operations inside Kenya.
Main Purpose
The order processing officer is the first point of contact between SKID and the projects/coordinations supported. He/she receives and manages all orders sent by projects and coordination offices to SKID. After quality check, he/she dispatches these orders to warehouse or procurement team for further treatment. He/she remains in charge of following-up advancement on those orders.
Accountabilities
- First point of contact for all communication relating to order requests received from the projects/ coordinations.
- Responsible for follow-up of orders sent by projects and coordinations (sourcing from procurement or from warehouse).
- Responisble for encoding all international purchase orders.
- Responsible for management of product codes on behalf of the projects and coordinations.
- Developing and maintaining good working relationship with supply responsible from projects and coordinations, through regular and proactive communication.
- Assisting and supporting the supply responsibles of projects and coordinations on orders preparation and management
- Be in constant communication with SKID warehouse and procurement teams to follow-up advancement of orders (picking, purchasing, reception, dispatch,…)
- Filling and archiving essential documents on share point as well as physical files as per MSF policies.
- Keeping all orders up-to-date in the ERP used by SKID (UniField) with relevant information such as dates and locations.
- Reporting directly any issue, delay or bottleneck related to orders to his/her supervisor.
- Preparing and sharing weekly reports detailing situations of each order.
- Performing delegated tasks according to his/her activity and as specified in his/her job description.
Requirements
**Education :**Minimum Diploma in supply/Logistics management
**Experienc:**Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures.
Desirable proven understanding of MSF supply processes
Languages
English and Kiswahili
Knowledge
Essential Computer literacy, Excel
Desirable UNIFIELD knowledge or ERP software
Competencies
- Excellent communication skills
- Excellent organization skills
- Service oriented
- Teamwork, cooperation
- Results and quality orientation
- Multi-tasking
- Flexibility
- Stress management
How to apply
If you meet the above requirements, Please submit your application through https://msf-switzerland.odoo.com/jobs/detail/order-processing-officer-23 before 26th April 2024.
We apologize that due to the volume of applications we might receive, only shortlisted candidates will be contacted.Incomplete applications will not be considered.
This vacancy is open for Kenyan Nationals only
The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your personal data will be treated confidentially. MSF will not use your personal data in any other way other than for purposes of recruitment.
MSF is an equal Employer and does not charge any application/recruitment or training fee.
Deadline: 26-Apr-24