Operations Manager – Lviv

Duty station: Lviv

Starting date: 01/07/2022 (ASAP)

Language: English

Job Type: Job

Reporting to 1st: Country Representative 2nd: Humanitarian Coordinator

Main objective The Operation Manager assures efficiency and efficacy in all operations within the country. Shehe assures compliance (accountability) with AVSI’s internal policies and procedures, and according to those provided by the Donors. The Operation Manager performs each activity according to the Code of Ethics in line with AVSI Mission, Values and Method and shares the organizational culture with colleagues, beneficiaries and all stakeholders. Heshe is a role model in understating, sharing and adhering to AVSI core values and behaviors (focusing on transparency, integrity, accountability, etc. as per AVSI Code of Ethics) and ensures their adoption and implementation.

Main tasks and responsibility: • Under the lead of the Country Representative heshe, plays a key role in the development and implementation of the country programme direction and strategy in all aspect related to operations. • Collaborate with HR at the Country level for administrative issue related to employment and under the supervision of the Country Representative • Ensure compliance with AVSI policies and local laws including NGO law, tax, and any other applicable local laws, providing a framework for effective policy implementation concerning operations. • Developing and implementing annual departmental plans in line with the country annual plan and measuring performance against key indicators • Comply and support the implementation and correct application of all procedures and guidelines and actively engage in problem solving through informed and innovative solutions • Represent AVSI in technical forums and to donors and other external stakeholders (including the media) when requested by the Country Representative • Under the supervision of the Country Representative heshe is the liaison with HR at the local level for the administrative aspect of employment.

• Under the lead of the CR, to play a key role in developing and implementing policy and strategic direction of the country programme • To actively engage in problem solving through informed and innovative solutions • To comply and support the implementation of all procedures and guidelines • To support AVSI teams in delivery of quality programmes • To co-ordinate activities between the offices in Ukraine • With the CR’s approval represent AVSI Operational Management • Overall responsibility for effective and efficient management of the field projects consistent with the project management cycle and AVSI’s procedures • Work closely with the CR, Logistics, Administration and Program Managers to ensure quality programme implementation • Line-manage the AVSI Project Coordinators to ensure that appropriate management, administration, logistic, finance, and communication systems are in place • Ensure monitoring systems are in place and that project reviews/audits are carried out periodically Programme Development • Draw up plans, proposals and budgets for new projects/extensions • Contribute to programme development and strategy Logistics/Finance/Administration • Ensure all projects adhere to AVSI’s systems and procedures • Ensure that project implementation meets donor compliance requirements • Support to ensure appropriate AVSI administrative, financial and logistics systems/procedures are in place • Support field sites in the timely preparation of projected expenditures • Exercise accurate budget control and ensure financial management are in line with project proposals • Oversee budgets revision/realignments for submission to donors • Ensure that an overview of project spending and financial reporting is maintained • Strengthen staff capacity

Essential requirements Education: University degree in Business Administration, Economics or equivalent Work experience: – at least 2 years of experience in development/Humanitarian context – at least 5 years of experience in finance/accounting/administration sector

Required skills and experiences • Proficient knowledge of the standard IT software • Strong capacities of financial management and planning • Leadership and training skills • Corporate managing and organizational skills • Capacities of managing of external audits • Proficient knowledge of English (written and oral) C1