Operations Director (Gaziantep, Turkey)

Overview

Global Communities works at the intersection of humanitarian assistance, sustainable development and financial inclusion to save lives, advance equity and secure strong futures. We support communities at the forefront of their own development in more than 35 countries, partnering with local leaders, governments, civil society and the private sector to achieve a shared vision of a more just, prosperous and equitable global community.

Global Communities is responding to the needs of Refugees in Turkey and IDPs in Northern Syria, delivering humanitarian and development assistance through both direct implementation and through local partner organizations in the sectors of FSL, Protection, Engineering and WASH.

Global Communities is seeking an Operations Director to join the Humanitarian Assistance team in Gaziantep, Turkey.

The Operations Director oversees the procurement, logistics, administration, and IT departments for the Global Communities Syria and Turkey country programs with a focus on supporting program implementation. This role ensures adherence to and compliance with GC policies and procedures and donor regulations and plays a critical role in country office risk management.

This position will be based in Gaziantep, Turkey.

Responsibilities

Procurement

• Oversee procurement processes, including the oversight and effective management of drafting and/or reviewing RFPs and RFQs, conducting bid analyses and evaluations, drafting procurement contracts, and reviewing contract deliverables.
• Ensure the maintenance of accurate and complete files of procurement documentation.
• Review all procurement processes and actions for compliance with donor rules and regulations, as well as Global Communities’ policies.
• Ensure all procurements are well planned, tracked and fairly priced.
• Maintain and conduct regular review of the Procurement SOP ensuring its compliance with the FFAM (Field Finance and Admin Manual), donor rules and regulations and local laws/ norms in Turkey, Syria and Iraq.

Logistics

• Oversee logistics processes to procure, store and distribute stock, supplies and services for the timely delivery of project objectives.
• Manage the tracking of all supplies, equipment, and materiel in transit, through its receipt, storage, and onward distribution.
• Manage and share pipeline and supply chain information, ensuring that program staff are well informed and well prepared for incoming goods and materiel. Ensure timely reporting on stock status to help program staff with planning of stock replenishment.
• Oversee all matters and logistics relating to vehicle and motorcycle transport and fuel management, to ensure all vehicles are insured, managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicle equipment (tools, communications, etc.) are complete and serviceable; and that usage of fuel is correctly managed, logged and recorded.
• Support and strengthen country office procedures and policies as necessary for the effective management of the emergency supply chain, vehicle fleets, communication systems, and the logistics components of the emergency response program.
• In collaboration with program teams, coordinate all field-based logistics in support of active programming, including supply chains, and vehicle movements.

Administration

• Management of Gaziantep office, IT, liaison and maintenance staff.
• Ensure close follow up and information sharing on host country legal issues and the regulatory environment.
• Oversee asset management, tracking and reporting.
• Follow up and maintain guidance regarding processes of registration, visa, residency and work permits for GC staff.
• Ensure appropriate and relevant liaisons with Government of Turkey authorities pertaining to project implementation and the regulatory environment.

General

• Ensure governing policies and best practices in Operations are followed and adhered to and that the Operations department coordinates well internally and with all other GC departments
• Contribute to work plans and other deliverables as required.
• Provide training and mentoring to local staff and local partner organizations on operations, administration, logistics, and procurement.
• Keep relevant management and staff updated on all cross-border points access issues/ information etc. and ensure strong relationships with all relevant actors, including border authorities.
• Directly supervise a team of approximately 30 local national staff and provide technical oversight/ support to GC operations teams based in Syria and Iraq.
• Manage and support the Security Management team ensuring that reports/ analysis is relevant, timely and submitted regularly and on an ad hoc basis as required.
• Keep abreast of the security situation in all areas of operation.
• Travel regularly, when/ where accessible, to GC project sites providing mentoring and support to operations department team members
• Takes a more hands on role when required due to team member absences, sickness etc.
• All other duties as assigned.

POSITION SPECIAL RESPONSIBILITIES:

• Travel up to 25% to support other GC project offices and operations staff
• Promote a culture of excellence, inclusion, learning, support, diversity and innovation

Knowledge, Skills and Abilities

• Demonstrated understanding of and adherence to humanitarian principles.
• Excellent oral and written communication skills, coordination skills, analytic skills, interpersonal skills, team management skills.
• Demonstrated ability to work effectively, both independently and in a team environment, in an atmosphere of multiple projects, shifting priorities, and deadline pressures.
• Fluency in English, working knowledge of Arabic/or Turkish highly desirable.
• Experience managing teams in conflict zones.
• Experience working with local national staff and building local capacity.

Qualifications

• Undergraduate degree in a related discipline and a minimum of eight years of related work experience or a minimum of 12 years of relate work experience.
• Minimum of 8 years of international humanitarian experience, including at least 4 years specifically focused on operations, procurement and logistics.
• Proficient in USAID rules and regulations; prior experience working on USAID, BHA funded programs preferred and other donors such as UN, ECHO, FCDO etc.
• Experience with remote management preferred.
• Prior experience in the MENA region preferred but not essential
• A passion for the mission and values of Global Communities

Global Communities is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment, without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Global Communities is committed to ensuring a safe and respectful environment for all staff, representatives, partners, participants, and anyone with whom Global Communities interacts worldwide, especially children and adults at risk.