Conciliation Resources
- Job Title: Operations Assistant
- Location: Cotabato, Philippines, with occasional international travel.
- Reporting to: South East Asia and the Pacific, Human Resource and Compliance Manager
- Duration: Fixed term contract until 31st December 2023 (subject to funding)
- Salary: PHP 397,800 per annum plus pension (PHP 33,150 per month pro-rated)
- Direct Reports: Not applicable
Conciliation Resources is an independent international organisation working with people in conflict to prevent violence, resolve conflicts and promote peaceful societies. We provide practical support to help people affected by violent conflict achieve lasting peace. We draw on our shared experiences to improve peacebuilding policies and practice worldwide. We work with partner organisations and individuals (officials, civic actors and politicians) supporting processes of change, including through supporting key actors in regions affected by conflict to explore options for progress through dialogue, analysis and access to new thinking. We also work with civil society groups to become more effective in advocating for rights, encouraging debate and achieving policy change.
Job purpose
We are headquartered in London, with a branch office in Melbourne. The Operations Assistant role is part of the operations team, supporting both the operational needs of the Melbourne branch office, SEAP team and Human resources. The role will be focused on both supporting branch office operational needs (e.g. office and human resource administration), along with administrative and logistical support necessary for the implementation of the South East Asia and Pacific (SEAP) programme.
As this is a wide-ranging role, the post holder is not expected to be an expert on all the relevant areas. Expertise in one-area, with a willingness to develop knowledge and skills in the other areas is very welcome.
Person specification
Essential knowledge, skills and experience
- 1-3 years experience of working in an administrative and support position to a team.
- Experience of financial administration including processing finance reports, receipts or invoices.
- Experience of working with databases, handling diverse sources of information and maintaining filing systems.
- Experience of liaising with external partners and service providers.
- Ability to summarise and convey information accurately and concisely.
- Experience of drafting and maintaining organisation policy documents.
- Experience of undertaking supervised research work.
- Experience performing basic IT administration.
- Appreciation of issues of confidentiality, and cross-cultural and political sensitivity.
- Initiative, enthusiasm and a problem-solving approach to new challenges.
Desirable knowledge, skills and experience
- Interest in peacebuilding and conflict transformation processes.
- Experience in fundraising in the non-government sector.
- Experience of supporting the organisation of events, including providing logistical support to participants from overseas.
- Commitment to, and experience of, team and cross-organisational working.
Other role requirements
- Excellent verbal and written English.
- High level attention to detail.
- Willingness to work irregular hours occasionally and to undertake occasional international travel.
- Good computer and IT skills, including experience working with Microsoft Office software packages, databases, email and the internet.
How to apply
Please do not send your CV or resume at this stage.
Please submit the Applicant Form and Applicant Statement to [email protected] by 5pm AEST, Thursday, 22 June 2023.
Please see the Job Description for more details on the post.
The successful candidate will be required to undergo pre-employment checks which include national police checks. Please be advised that it is a requirement for all our staff to submit their COVID-19 vaccination proof.
If you have specific questions regarding the role, please contact [email protected].
We thank you for your interest in the role and our organisation, however only those applications shortlisted will be contacted.
Conciliation Resources’ SEAP department (Conciliation Resources Australia) branch office is based in Wurundjeri Country / Melbourne, Australia. We respectfully acknowledge the Traditional Custodians of the land, the Bunurong, Boon Wurrung and Wurundjeri Woi Wurrung peoples of the Eastern Kulin Nations and pay respect to their Elders past, present and emerging.
We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that First Peoples have continuing connection to the lands, water and sky. We value the unique backgrounds, experiences and contributions that each person brings to our community by encouraging and celebrate diversity. First Peoples’, those identifying as LGBTQIA+, people of all ages, with diverse abilities as well as culturally and linguistically diverse people are encouraged to apply.