Operational Excellence Department Coordinator

Type: Internal & External – Full-Time (Indeterminate)

Hours of Work: 40 hours per week, Monday through Friday from 8:30 am to 5:00 pm

Compensation: $54,000 per annum, depending on experience. Atira offers a competitive leave and benefits package after an initial disqualification period.

Program & Location: Vancouver Gastown

Deadline: Open until filled

About Us

Atira Women’s Resource Society, an award-winning nonprofit organization known for its inclusionary hiring practices and where a job is more than a pay cheque. We offer the opportunity to work alongside a remarkable group of women working to make the world a more just place, one woman, one child, one home, one job at a time.

About The Job

Reporting to the Executive Director, Operational Execellence, the Operational Excellence Department Coordinator plays a key role in ensuring efficient operations within the department. Responsibilities include accurate data entry and management, administrative support, communication and correspondence, document management, and follow-up and task management. The Department Coordinator maintains databases, supports communications with funders, organizes departmental documents, and monitors deadlines. They also provide administrative assistance, facilitate effective document control, and track progress on tasks and projects. The Department Coordinator is adaptable and willing to take on additional responsibilities as needed to contribute to the overall success of the department and organization. The position may involve other diverse and related duties as assigned.

About You

To thrive in this role, you should have an inclusive/intersectional feminist analysis of violence against women and a powerful alignment with Atira’s mission, vision, values, and philosophy. You approach your work and life from a decolonizing, women-centered, and social justice perspective. You have a passion for standards and the promotion of continuous development. As a team player, you strive for excellence while maintaining a sense of humor. You can think fast, make sound decisions, and prioritize tasks in a dynamic and fast-paced environment.

People would describe you as motivated, positive, and enthusiastic about learning. You have excellent organizational and time management skills and take initiative in your work. You can prioritize, multitask, and meet strict deadlines. Proficiency in Microsoft Office Suite is required.

Qualifications

• Bachelor’s degree in a related field (e.g., Business administration, Management, Operations Management) or equivalent experience. Additional relevant certifications or training are a plus.
• Solid understanding and experience in feminist, anti-oppression, and decolonization theory, and practice.
• Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks and responsibilities effectively.
• Excellent communication skills, both verbal and written, with the ability to interact with individuals at all levels of the organization.
• Collaborative and team-oriented approach, with the ability to build positive relationships and work effectively with cross-functional teams.
• Proficiency in data entry, data management, and data analysis. Proficiency in Excel and/or other data and analysis software is highly desirable.
• Proficient in using office software applications (e.g., MS Office, spreadsheets, databases).
• Strong problem-solving skills and ability to work independently.
• Previous experience in administrative roles or data management is preferred.

Application Process

To apply, please submit a cover letter along with your current resume, demonstrating how you meet or exceed the qualifications outlined above. Resumes with a Cover Letter unique to Atira will receive priority in the review process. While candidates lacking specific experience may still be considered based on exceptional cover letters and transferable skills, preference will be given to qualified First Nations, Métis, and/or Inuit women, as well as Black women, women of colour, trans women, disabled women, and women from other equity-seeking groups. Fluency in languages other than English is an asset.

For a current list of postings, please visit our website at atira.bc.ca/careers

We thank all applicants for their interest, but only those selected for an interview will be contacted.

Atira Women’s Resource Society is committed to employment equity and encourages applications from all qualified individuals.