Operation Volunteer

Operations Volunteer

The Organization

Plan International is an independent development and humanitarian organization that advances children’s

rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed

by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together

with children, young people, our supporters and partners, we strive for a just world, tackling the root causes

of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they

reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive

changes in practice and policy at local, national and global levels using our reach, experience and

knowledge. We have been building powerful partnerships for children for over 80 years, and are now active

in more than 70 countries.

The Opportunity:

The volunteer will be based in Amman and will support the Procurement unit in its daily operations to achieve in the broader organizational strategic objectives. This requires a motivated, flexible, problem-solving with excellent analytical, communication skills and the ability to priorities activities and work under tight deadlines.

DUTIES AND RESPONSIBILITIES:

• Assist in updating the procurement tracker in daily basis.
• Identify new service providers to expand Plan’s suppliers pool, register them into SAP and update the vendors database.
• Check quality of deliverables and ensure that procured items are delivered properly as per specification as well as contract agreement and deal with performance evaluation of vendors
• Provide support to warehouse in stocktaking as and when required
• Scan procurement documents
• Do filing of various documents including tenders, reports and contracts
• Support in preparing purchase orders, obtaining authorized signatures and forwarding procurement documents to the Finance Department for payment processing.
• Assist in collecting invoices for vehicles fuel and generate speed report in monthly basis.
• Work with the operations team members to complete duties as needed

Communications and Working Relationships

Internal: Operations Team/ All departments within Plan Jordan.

External: Suppliers, Service providers.

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives

Minimum Qualifications:

Fresh graduate from University in any discipline field

Skills

• Analytical skills
• Good communication skills,
• Good interpersonal skills
• Proficient in computer skills and use of relevant accounting packages
• Motivated and has initiative

Behaviors (Plan International’s Values in Practice)

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organization for all children, girls & young people.

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all
• children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all
• Children

Volunteering Conditions:

Location: Amman – Jordan

Reports to: Operations Officer

Closing Date: 05 Oct 2022

Fees: daily allowance (Meal and transportation)

Plan International is fully committed to promoting the realization of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to

ensure that we, as an organization, do everything we can to keep children safe. We must not contribute in

any way to harming or placing children at risk.

Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.

Women are highly encouraged to apply.