Creative
Overview
BACKGROUND
Creative Associates International Inc. is a dynamic and fast-growing professional services firm that specializes in international development in the areas of education, democratic transitions and stabilization in post-conflict environments. Based in Washington, DC, the firm has a field presence in 30 countries worldwide with a strong and diverse portfolio that includes global contracts with the U.S. Agency for International Development (USAID) and other clients including the U.S. Department of State and the U.S. Department of Defense. The firm has earned a solid reputation among its clients and missions worldwide and is well-regarded by competitors and partners alike.
PROGRAM DESCRIPTION
In close coordination with USAID, the program will contribute to the US government efforts to address the root causes of irregular migration from Guatemala, Honduras, and El Salvador, including increasing community and institutional resilience.
POSITION SUMMARY
The Procurement & Logistics Officer (PLO) will be responsible for reviewing overall procurement processes, tracking procurements of goods and services through the procurement cycle, ensuring that adequate competition is achieved for procurements, and providing regular procurement mentoring to staff to support project implementation.
Responsibilities
PRIMARY RESPONSIBILITIES
Primary responsibilities include but are not limited to the following:
Implement procurement processes and logistics operations for the program including grants, strictly following all rules and regulations as well as all stipulations established by USAID, Creative Associates and Guatemalan law. Rules and regulations include:
- ADS (Automated Directive System)
- FAR (Federal Acquisition Regulations)
- CFR (U.S. Code of Federal Regulations)
- AAPD (Acquisition & Assistance Policy Directive)
- Guatemalan Law
- Manage/maintain a registry and file system for procurements to ensure efficiency and transparency.
- Provide training on procurement and delivery of goods and services to program team, grantees and beneficiaries as it pertains to established protocols by the program and local law.
- Manage account status for all credit accounts established with vendors.
- Supervise and verify the procurement of materials according to the context and or/needs of the beneficiary, community and/or activity.
- Develop and analyze technical specifications of materials, with consideration for investment, loss and associated value; and review and adjust budgets, as needed.
- Design and prepare Terms of Reference and/or technical specifications for materials, goods and services for contracts, acquisitions and procurements in collaboration with the program team. Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery and transparency.
- Develop Blanket Purchase Agreements on a rolling basis to update vendor costs.
- Designate or participate in evaluation committees for proposals submitted by the various vendors, according to the solicited terms of reference and regulations.
- Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation or related expenses under grants.
- Communicate all delivery schedules corresponding to grant and operations procurements, including the projection of related expenses.
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Verify deliverables are completed in a timely manner.
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Inventory Management: Responsible for maintaining inventory and producing accurate inventory reports in line with Creative and donor policies.
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Vehicle Management: Coordinate and maintain the office fleet management and efficient use of project vehicles and other transport services in support of program objectives.
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Travel Arrangements: Coordinate travel bookings for program staff, as requested, including flights, hotel, local transport and airport pick up/drop off.**Qualifications**
Required Skills & Qualifications:
- High school diploma required. University Degree in management, business administration, law or related field desired.
- At least 4 years of relevant procurement experience with at least 6 years of general work experience.
- Prior USAID or another donor experience is highly desired.
- Experience with budgeting and cost analysis.
- Proficiency with MS Word, Excel, PowerPoint, Outlook, etc.
- Strong attention to detail and ability to develop tracking systems.
- Strong communication skills and the ability to function well in a team setting.
- Fluency in Spanish.
- Medium level English language skills.
- Demonstrated ability to solve challenging and complicated administrative issues.
- Must have existing work authorization in Guatemala.
PI165441620