Officer, Project Administration & Reporting

  • Contractor
  • Ukraine
  • TBD USD / Year
  • International Medical Corps profile




  • Job applications may no longer being accepted for this opportunity.


International Medical Corps

PROGRAM DESCRIPTION (BACKGROUND)

International Medical Corps, which has a history of providing healthcare services and training in Ukraine that dates back to 1999, is expanding its activities in the country and the surrounding region in response to the war there.

The situation throughout Ukraine is deteriorating rapidly as the conflict intensifies, prompting a sharp increase in humanitarian needs as access to essential services and supplies are disrupted and more and more people flee their homes. In addition, millions of Ukrainians have fled to neighboring countries, including Moldova, Poland and Romania, increasing pressure on host governments as they work to provide shelter and essential services to the new arrivals.

Our response activities will include operation of mobile medical teams and providing emergency and primary health services, mental health and psychosocial support, gender-based violence services, child protection, nutrition, and water, sanitation and hygiene. If requested, we also are prepared to deploy our Emergency Medical Team and mobile health facility to provide emergency and primary healthcare wherever it is needed.

The position is based in Ukraine and may require in country travel based on security.

Candidates will be required to show proof of being fully vaccinated against COVID-19, Measles and any other mandatory vaccine requirement (country dependent) prior to deployment. Reasonable accommodations will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law. Applicants should be aware that for certain positions involving emergency deployments, accommodations that involve remaining unvaccinated against COVID-19 may not be deemed reasonable. International Medical Corps will engage in the interactive process on an individualized basis in light of each particular role.

JOB DESCRIPTION *

JOB SUMMARY: Provide support and assistance to the Program Management team in ensuring project implementation is done according to commitments made in the project documents (primarily focused on meeting programmatic reporting). Support monitoring of grant progress and provide country program teams support regarding reporting, donor regulations and proposal development. Assist in the compilation and review of reports, situation updates, and proposals.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

• Review grant specific information from program site coordinators and field site coordinators, such as but not limited to work plans, procurement plans and HR plans. • Serve as a resource to the country mission on grant reporting regulations and requirements • Assist the Grants and MEAL teams in following up on target indicators and accurate documentation. • Assist in the preparation and review of internal and external reporting requirements, such as situation and narrative reports • Support the development and drafting of concept notes, full proposals, and modification requests with program and operations departments. • Assist in developing organization capacity for documentation, multimedia and information usage • Copy, editing and compilation of narrative reports • Maintain and catalogue hard copies of grant specific files throughout project life cycle– copies of site-specific documentation to be submitted at country level • Write meeting minutes at grant opening and closing meetings, trainings, and routine liaison meetings with relevant departments

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Code of Conduct As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.

Equal Opportunities International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

JOB REQUIREMENTS *

MINIMUM QUALIFICATIONS

• Typically, a Bachelor’s degree in international relations, humanitarian assistance, communication or related area. Equivalent combination of relevant education and experience may be substituted as appropriate. • Typically, 3+ year of relevant experience implementing and monitoring programs funded by international donors and managing sub-awards, including at least one year working with proposal development for international agencies. • Ability to work with multi-disciplinary officials or groups. • Ability to work independently. • Possesses excellent interpersonal skills, organizational skills and pays great attention to detail. • Ability to effectively present information (both written and verbally) and respond appropriately to questions from national / regional disaster response agencies, local authorities, international and intergovernmental donors, and other stakeholders. • Fluent in English.

ADDITIONAL TECHNICAL OR LANGUAGE REQUIREMENTS

Misconduct Disclosure Scheme

All offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

How to apply

https://internationalmedicalcorps.hua.hrsmart.com/hr/ats/Posting/view/651


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