Officer, Logistics ERT

  • Contractor
  • , United States of America
  • TBD USD / Year
  • IMC profile




  • Job applications may no longer being accepted for this opportunity.


IMC

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization.

Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and healthcare to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated healthcare systems and helps bring them back to self-reliance.

PROGRAM DESCRIPTION

When catastrophe hits, International Medical Corps is often one of the first humanitarian aid organizations on the scene providing rapid and effective aid that saves lives, reduces suffering, and promotes self-reliance. We also help communities with disaster preparedness, providing training that helps them move from relief to self-reliance. This role will support Emergency Response Unit programs and activities in the United States.

Working under the direct supervision of the Manager, Logistics Emergency Response and Preparedness the Officer, Logistics Emergency Response and Preparedness will be responsible for, and accountable for executing and providing technical oversight and support to the management of procurement, stock management, cargo transport, GIK reporting and other assigned activities in compliance with International Medical Corps, host country and donor procedures, rules and regulations. Keeps close contact with the Emergency Response Unit Logistics team (and global team when required) for guidance, technical support and reporting related to procurement in the US.

JOB SUMMARY

The primary responsibility of the Logistics Officer is to support the delivery of all logistics related activities in the field during an emergency response, including supporting local procurement, stock management, fleet management, and infrastructure setup/demobilization.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

General duties
• Maintains all logistics trackers during emergency response
• Represents the organization to local suppliers
• Ensures that all maintenance on supplies are carried out on a regular basis
• Supports the activities of the Logistics Coordinator and Logistics Managers related to customs clearance, shipping/transportation, warehouse management, fleet management, and infrastructure.
• Provides logistics support to the finance and programs team in compliance with International Medical Corps’ standard procedures
• Manages International Medical Corps’ logistics documentation as needed per procedures

Procurement
• Working on small and high value procurements that need HQ approval;
• Buying items within local market for Program needs;
• Conducting Market Survey for new categories (if needed) and for previously determinate ones to assess the current situation.
• Interfaces with all International Medical Corps’ personnel authorized to issue Purchase request and supports the completion of the procurement plan
• Update Procurement Plan on weekly basis
• Maintain online systems PTS, Vendor Catalogue and VRT
• Maintain SharePoint (OneDrive) file and folders up to date, backup all Procurement Documentation accordingly.

Asset Management
• Maintain the Asset List and provide Asset Management training if needed;
• Update asset and handover lists regularly
• Support the management of supplies and equipment including receiving of air freight or trucking, inventorying, warehousing, and distribution Follow procedures for the effective tracking of all equipment and supplies
• Follow stock management process including documentation, reporting and control procedures to ensure proper maintenance and to verify periodically for auditing purposes

Fleet Management
• Coordinate with the Drivers on any travel arrangements and reservations needed;
• Arrange daily staff movement and utilize usage to be cost effective;
• Ensure that all staff movements delivered without problems and drivers utilized accordingly;
• Ensure WO match the drivers’ logbook;
• Follow and arrange accommodation needs for International staff.

Reporting
• Compile and submit Field Site Monthly Quarterly Logistics Reports to Logistics Coordinator
• Maintain the online systems we have to support our logistics processes
• Coordinate timely and accurate reporting according to International Medical Corps and donor standards

General
• Deployed personnel are expected to assist with the setup, maintenance and demobilization of the clinical spaces and base camp as required.

Policy Adherence
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps
• Adhere to the Code of Conduct, maintain humanitarian principles and respect international humanitarian law at all times.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Code of Conduct
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

Equal Opportunities
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
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QUALIFICATIONS

• Typically, a Bachelor’s degree in Humanitarian Logistics, Supply Chain Management, International transport, business trade, or Humanitarian Supply Chain Management. Equivalent combination of relevant education and experience may be substituted as appropriate. Equivalent combination of relevant education and experience may be substituted as appropriate.

Experience
• Typically, 3+ years of relevant experience in logistics within the field of supply chain management including procurement, tendering, contracting, clearance, transport, and warehousing, as well as fleet management, asset management, and distribution support, or equivalent combination of education and experience
• Required previous field deployments; including at least three humanitarian emergency deployments and four international deployments; for a minimum of six weeks in length
• Demonstrated experience and understanding of International Medical Corps logistics management practices and procedures preferred
• Experience with donor specific procedures
• Experience of Cost Point or other logistics software solutions is desirable
• Experience preparing budget and accurate reports
• Demonstrated ability to resolve operational critical challenges as they arise
• Commitment and demonstrated skills to build national staff capacity in the areas of logistics
• Organizational and problem-solving skills with analytic approach
• Ability to integrate and work well within multi-ethnic and multicultural teams
• Strong negotiation, interpersonal and organization skills
• Proficiency with MS Word and Excel
• Ability to read, write, analyze and interpret, technical and non-technical in English
• Ability to effectively present information and respond appropriately to questions
• Fluency in written and spoken English is required; Fluency in Spanish, French, Arabic is desirable

Misconduct Disclosure Scheme

All offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

How to apply

https://internationalmedicalcorps.hua.hrsmart.com/hr/ats/Posting/view/396


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