Officer, Finance UK

JOB DESCRIPTION *

International Medical Corps UK provides emergency relief to those struck by disaster no matter where they are, no matter what the conditions, working with them to recover, rebuild and gain the skills and tools required for self-reliance.

International Medical Corps (IMC) and International Medical Corps UK (IMC UK) with headquarters in the United States and the United Kingdom respectively, work collaborate to maximize resources for the delivery of appropriate relief and development activities. International Medical Corps (IMC) is an US-registered independent affiliate organization of International Medical Corps UK (IMC UK), with which IMC UK shares the same name and charitable objectives and mission.

JOB SUMMARY:

To support the Finance Manager in ensuring that appropriate accounting, control and reporting processes are adhered to. This is an exciting opportunity for an individual with some previous accounts experience, looking into broadening their experience in a complex organisation working in around 30 countries. The role provides opportunity to get hands on experience in different areas of accounting, control, systems, and reporting.

MAIN TASKS AND RESPONSIBILITIES

1. Accounts payable. Accounts receivable and administration

• Review vendor invoices or payment requests for accuracy, appropriate authorization and supporting documentation;
• Track and ensure proper coding and authorization of all advances and payments.
• Ensure that all supplier invoices once entered by a team member are approved and posted on Deltek CP ledgers.
• Prepare the working papers for domestic bank payment authorization.
• Scan and upload paperwork related to the domestic payments and other transactions on ONBASE scanning portal on a monthly basis.
• Ensure monthly rental invoice for office sub-lease is prepared within a week of receiving quarterly invoice from the landlord, management company and council tax;
• Enter the public donations received via various platforms.
• Enter the grants income received from the documentation summarised by IMC colleagues.

2. Treasury

• Support donor receivable management by flagging unpaid grants income
• Coordinate payments with Bank and other HQ offices;
• Support with corporate cash management;
• Initiate foreign exchange transfers;
• Trace settlements of currency transfers initiated;
• Revalue bank balances at the end of every month and post revaluation adjustments to ledgers;
• Bank reconciliation
• Download Bank of England, ECHO and EU currency exchange rates

3. Staff expenses

• Ensure that employees use correct allocations to complete the TTS and record expenses in T&E module;
• Keep abreast of travel policy requirements as per Employee Handbook and company travel changes for the company;
• Train new staff on expense in T&E;

4. Update balance Sheet accounts on a monthly basis

• Ensure the following balance sheet accounts are updated monthly prior to scheduled month-end close
  • Fixed asset additions/disposal and depreciation journal;
  • Prepayment & rent journal;
  • Subscription, rent/rates and audit journals;
  • Accrual journals;

5. Reports

• Summarise monthly reports in agreed format;
• Analyse grants receivable balances in a report;
• Download and archive reports from systems on a monthly basis;
• Prepare intercompany analysis;

Perform other duties and responsibilities as assigned. Please note that the duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive. This job description is subject to review to ensure that it reflects the strategic direction requirements of International Medical Corps UK.

Code of Conduct As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps UK’s and donor compliance and ethics standards and adheres to those standards.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps UK’s policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

Equal Opportunities International Medical Corps UK is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

JOB REQUIREMENTS *

MINIMUM QUALIFICATIONS

• Typically, completed or studying towards a recognized accountancy qualification such as ACCA, CIMA or BSc in Accounting. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Experience in treasury, accounts payable, and payroll.
• Proficient in using data analysis tools in excel for reports etc.
• Ability to interpret,
• Apply, train and guide others in finance related policies and processes.
• Ability to communicate clearly and concisely at all levels, and formulate messages in an engaging way.
• Proficient in English

Misconduct Disclosure Scheme

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report. All offers of employment at International Medical Corps UK are subject to satisfactory references and background checks. International Medical Corps UK also participates in the Inter-Agency Misconduct Disclosure Scheme (https://misconduct-disclosure-scheme.org/). In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures. For more information about how we use the personal data in connection with scheme, please go to https://internationalmedicalcorps.org.uk/ApplicantPrivacy