The Max Planck Institute for Human Development in Berlin, a scientific Institute of international orientation, is looking to fill a position at the Office for Scientific Support at the Center for Humans and Machines: Office Manager | Focus: Recruiting and Onboarding (m/f/d) 39 hours per week, permanent contract

Your tasks

• Management of the recruiting processes for the Center for Humans and Machines
• Organization of hiring procedures, preparation of employment submissions, and contract extensions in close collaboration with the Institute’s HR department
• Administrative support for international guests
• Independent handling of correspondence in English and German
• Coordination of appointments
• Organization, preparation and follow-up of meetings
• Travel planning, booking, and travel expense accounting
• Independent, professional, and efficient office management in a small team
• Organization of events, meetings, and conferences

Your profile

• Successfully completed commercial or administrative vocational training, studies, or com-parable qualifications
• Relevant professional experience in HR and office management
• Sound IT skills, especially MacOS, proficient in the use of common email and calendar services as well as planning tools (e.g. Trello)
• Very good language skills in English and German
• Independence, sense of responsibility, quick perception, solution-oriented, ability to work in a team and flexibility
• High degree of social competence, experience in international working environment is an advantage

Our offer

• A permanent position after a successful probation period
• Pay grade depending on qualifications up to pay group 9a TVöD; remuneration and social benefits correspond to the regulations of the TVöD Bund
• Full-time position (39 hours/week) with the possibility to reduce hours
• Possibility to work partly remotely (e.g. from home office)
• A family-friendly workplace with a great work-life balance culture and an appreciative work atmosphere
• Interesting and varied range of tasks
• Being part of a highly motivated international and interdisciplinary team
• Comprehensive onboarding and time to learn new skill
• A cross-functional position at an internationally renowned scientific institute at the fore-front of AI and Human interactions research
• The institute offers equal opportunities, training and health opportunities and a canteen with a garden terrace

The Max Planck Society strives for gender and diversity equality. We welcome applications from all backgrounds. Futhermore, the Max Planck Society is committed to increasing the number of individuals with disabilities in its workforce and therefore encourages applications from such qualified individuals.

Your application

We are looking forward to receiving your application, including a

• cover letter,
• CV without a photo,
• job references

in a single PDF by January 15, 2023 here at career-chm.

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