Office Clerk

About the job Office Clerk

General Description of the Programme:

SENED is an independent, non-governmental, non-profit organization licensed and registered in Türkiye with the number 27-15-175. SENED Organization was established shortly after the Syrian Nakba and in response to the suffering of millions of Syrian refugees in Turkey as well as internally displaced people in Syria, with the aim of alleviating suffering, achieving justice, equality, and freedom, strengthening the role of civil society, and supporting and developing the local community. SENED works in the humanitarian work sectors to support, empower, and educate the community through several programs, and takes special care of people with disabilities and their families and defends their issues.

SENED Association emphasizes the need to create safe, accessible, and participation-encouraging living conditions for the emotional, intellectual, physical, and social development of individuals by focusing on the people with disabilities. Beyond the medical perspective on disability, it tries to find solutions to the problems faced by disabled people with a holistic perspective by considering the disabled people, their families, and the society they live in, focusing on the conditions they experience. SENED Association aims to create a safe and supportive environment and space by conducting family-oriented activities to help disabled individuals and their families to become stronger, discover their potential and stand by with their children. By collecting data on refugee disabled people, identifying problems and needs, SENED strives to ensure harmony between disabled refugees and local people with a voluntary, professional team and a community-based approach. In all activities, education, research, advocacy, etc. carried out on platforms created by local and disabled refugee people.

Job purpose:

Office clerk will be procured for the “Winterisation and NFI Assistance” project, which will start in order to support the improvement of the living conditions of earthquake survivors who have to continue their lives in containers, tents after the earthquakes that occurred in 2023. The person who will work in this position is expected to successfully undertake the tasks detailed below in this project to be carried out in Hatay province.

Duties, objectives and competencies:

We are seeking a detail-oriented and organized Office Clerk to join our team. The ideal candidate will be responsible for performing various administrative and clerical tasks to ensure smooth daily operations. Key responsibilities include managing files, handling phone calls, coordinating office activities, to be responsible for the sanitation and hygiene and organisation of the office, and supporting other staff members. The successful candidate should possess excellent communication skills, proficiency in office software, and the ability to multitask effectively.

Responsibilities:

1. Manage and organize office files, documents, and records.
2. Answer and direct phone calls, taking messages when necessary.
3. Assist in scheduling appointments and coordinating meetings.
4. Handle incoming and outgoing mail, packages, and deliveries.
5. Provide administrative support to various departments as needed.
6. Maintain office supplies and ensure proper inventory levels.
7. Assist in data entry and basic bookkeeping tasks.
8. Collaborate with team members to ensure efficient office operations.
9. Greet and assist visitors in a professional and friendly manner.
10. Perform other clerical duties as assigned.

Requirements: Essential

Qualifications:

1. High school diploma or equivalent.
2. Proven experience in an office or administrative role is a plus.
3. Strong organizational and time-management skills.
4. Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
5. Excellent written and verbal communication skills.
6. Ability to multitask and prioritize tasks effectively.
7. Detail-oriented with a high level of accuracy.
8. Professional demeanour and strong interpersonal skills.
9. Familiarity with office equipment such as printer machines.
10. Ability to adapt to a fast-paced and changing work environment.

Requirements (desired)

1-Arabic speaking

General terms and conditions

Safeguarding

Disabled beneficiaries, children and vulnerable adults must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that SENED shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Diversity

SENED is committed to creating a truly inclusive, effective and representative organizational culture, encouraging equity and diversity among its employees and eliminating discrimination. Having a diverse profile of employees, different age groups, backgrounds, cultures, gender identities and expressions, sexual orientation etc., including a range of different experiences and capabilities helps us understand, represent, and serve children better. Therefore, all qualified applicants will receive equal consideration for employment without regard to race, religion, gender, gender identity or expression, sexual orientation, disability, or age.

This Job Description only serves as a guide for the position available. SENED reserves the right to change this document. Any published closing dates are estimated. Due to the nature of SENEDs work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate, and this may be before the published closing date. We would therefore advise interested applicants to apply as early as possible.

Thank you