Pacific Community
The Pacific Community (SPC) invites applications for the position of Office Assistant – Messengerwithin its Micronesia Regional Office (MRO). This position will be located at its regional office in Pohnpei, Micronesia.
Description
The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 27 country and territory members. In pursuit of sustainable development to benefit Pacific people, our unique organisation works across more than 25 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.
The Micronesia Regional Office (MRO) situated in Kolonia, Pohnpei, Federated States of Micronesia (FSM), is the main hub for SPC’s projects and partnerships with the Micronesian members of the Federated States of Micronesia, the Republic of the Marshall Islands (RMI), the Republic of Palau, and the United States territories of the Northern Mariana Islands (CNMI), and Guam. The MRO opened in January 2006.
The role – the Office Assistant – Messenger will provide administrative and messenger support services to the Micronesia Regional Office and all divisions and projects working through the MRO as requested.
The key responsibilities of the role include the following:
Provide support for office reception
- Greeting clients and visitors
- Receiving calls and delivering messages
Provide support for general office administration
- Monitor inventory of office supplies
- Updating and sorting all official files, documents, and publications
- Support to help ensure the overall office maintenance, cleaning and efficient use of office and project resources
Provide support for messenger duties
- Pickup and delivery of mail, official documents
- Support to bank runs
- Step in as driver for MRO
- Assist with processing customs clearance
- Collect vendor quotations and invoices
Provide support for official meetings and workshops
- Ensure proper set up of meetings, conferences, and official functions
- Provide logistics support for the delivery of meetings, conferences, and official functions
Provide support for vehicle fleet management
- Ensure vehicles are cleaned and well maintained, vehicles undergo regular tune-ups, are properly registered, cleaned and fuelled
For a more detailed account of the key responsibilities, please refer to the online job description.
Key selection criteria
Qualifications
- Certificate in Administration or Business Administration
Technical expertise
- At least 2 years’ experience in providing administrative assistance, office assistance or messenger, driver service
- Sound knowledge of MS Word, Excel and Windows computing environment
- Familiar or have working experience dealing with vendors
- Valid driver’s license
Language skills
- Written and oral communication skills
- Proficiency in English
Interpersonal skills and cultural awareness
- A proactive and positive team player able to work effectively in a multicultural environment
- Knowledge of Pacific Island countries and territories is an advantage
Salary, terms and conditions
Contract Duration – This position is budgeted for 1 year.
Remuneration – the Office Assistant – Messenger is a Band 2 position in SPC’s 2022 salary scale, with a starting taxable salary range of USD 1,193 –1,491 per month, plus local staff benefits. An offer of appointment for an initial contract will be made in the lower half of this range, with due consideration being given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews.
Benefits – SPC provides medical and life insurance for eligible employees and their eligible dependents. Employees are entitled to 25 days of annual leave. Provident Fund and/or Social Security will be according to FSM’s local legislation.
Languages – SPC’s working languages are English and French.
Recruitment principles – SPC’s recruitment is based on merit and fairness, and candidates are competing in a selection process that is fair, transparent and non-discriminatory. SPC is an equal-opportunity employer, and is committed to cultural and gender diversity, including bilinguism, and will seek to attract and appoint candidates who respect these values. Due attention is given to gender equity and the maintenance of strong representation from Pacific Island professionals. If two interviewed candidates are ranked equal by the selection panel, preference will be given to the Pacific Islander. Applicants will be assured of complete confidentiality in line with SPC’s private policy.
Please note that applicants must be FSM Nationals currently residing in the country, or hold the proper work permit for salaried employment there.
How to apply
Application procedure
Closing date: 20 November 2022– 11:00 pm Pohnpei time
Job Reference: SH000206
Applicants must apply online at http://careers.spc.int/
Hard copies of applications will not be accepted.
For your application to be considered, you must provide us with:
- an updated resume with contact details for three professional referees
- a cover letter detailing your skills, experience and interest in this position
- responses to all screening questions
Your application will be considered incomplete and will not be reviewed at shortlisting stage if all the above documents are not provided. Applicants should not attach copies of qualifications or letters of reference.
Please ensure your documents are in Microsoft Word or Adobe PDF format.
Screening questions (maximum of 2.000 characters per question):
- Describe a challenging task you were assigned in the past and how you approached it?
- Describe a situation where you had to support a large team. Were you successful?
- Explain how you would handle a situation where you were assigned multiple tasks by different team members?