Office Assistant

• Offering a warm and friendly welcome and tend to the arrival of all external visitors. Ensure they sign in on Envoy and look after them until they are collected.
• Responsible for processing new starters ID passes; take photo, create ID passes, update profiles on Workday
• Travel administration; book London hotels for global Kindred employees
• Booking taxis for Kindred staff
• Raising PO’s and creating new suppliers on FocalPoint for OM and FM Team.
• Booking and preparing courier parcels for domestic and International shipment.
• Ad hoc assistance for FM Team and Kindred United as needed
• Managing stationery stock: auditing, ordering and putting out stationery on all floors on a bi monthly basis
• Managing loan and return of wireless keyboard and mouse to staff
• Negotiating contracts with regular suppliers and pro-actively looking for better deals
• Collate travel data (flights/taxis) for Carbon Footprint reporting
• Create and post monthly Newsletter on Jive
• Working alongside OM to brainstorm FM incentives, events, fundraisers
• Management of weekly Spin the Wheel competition
• Management of motorbike and moped parking bookings
• Assisting staff with meeting room bookings and hospitality
• Conduct daily checks of Reception area to ensure professional, clean appearance
• Assisting the Hard Services Manager with administrative duties, booking call outs and maintaining service contracts for external workers
• Regularly check incoming OM-Jiras and assign accordingly within the team
• Frank all outgoing post and help distribute incoming post
• Be an active fire warden and first aider – training provided
• Co-manage company mobiles: order phones for new starters and upgrades, distribution, end user agreements, subscriptions, asset management registry etc.
• Work closely with other Office Assistant and Office Manager
• Monthly reporting on Symmetry: removal of leavers and update and manage lists to ensure no miss-use of ID passes or odd behaviour.
• Annual management of sending out of annual reports
• Audit and refill First Aid kits on all floors bi-annually

Application process

Click on the “Apply Now” button and complete the short web form. Please add a covering letter in English to let us know your motivation for applying and your salary expectation. Our Talent Acquisition team will be in touch soon.

Kindred is an equal opportunities employer committed to employing a diverse workforce and an inclusive culture. As such we oppose all forms of discrimination in the workplace. We create equal opportunities for all our applicants and will treat people equally regardless of and not limited to, gender, age, disability, race, sexual orientation. We are committed not only to our legal obligations but also to the positive promotion that equal opportunities bring to our operations as set out in our sustainability framework. Kindred has an ESG rating of AAA by MCSI.

Job alerts

Not suited to this role but interested in working at Kindred Group?

We are always on the lookout for talented, passionate people to join our global teams so if you’d like us to let you know when suitable jobs come up, please click on “Register for Alerts”.