Office Assistant

Title: Office Assistant

Location: Adamawa or Sokoto state office(s)

Start date: November 2022

Background:

The purpose of the five-year (2020-2025) “State Accountability, Transparency and Effectiveness” (“State2State”) Activity is to increase the accountability, transparency and effectiveness of selected state and local governments (LGAs) in Nigeria. This will be achieved by: strengthening governance systems (with a focus on public financial management [PFM] and procurement, as well as monitoring and evaluation) related to the delivery of services in key sectors (basic education, primary health care, and water, sanitation and hygiene [WASH]); increasing government responsiveness to citizen needs and priorities; and improving government and civil society capacity to manage conflict (through work on prevention, mitigation and reconciliation with the same sectoral partners, not stand-alone assistance to the police or judiciary). State2State will achieve this purpose by facilitating the strengthening of subnational governance systems in a sustainable manner, supporting the efforts of local reformers, and building on locally derived solutions including, to the extent possible, reforms already working in other parts of Nigeria.

Position Objectives:

The role of the Office Assistant is to provide basic administrative support.

Responsibilities:

S/he will be accountable for:

• Cleaning of the office space, lawn & equipment daily before staff resumption.
• Ensure all washrooms and toilets are clean before staff resumption and throughout the workdays.
• Ensure all waste bins are emptied twice daily (morning and afternoon).
• Ensure all rooms and offices are odor free.
• Effective maintenance of the newspaper logbook (as applicable).
• All photocopying, scanning, and spiral binding of documents that is done neatly and promptly.
• All workshop materials to be ready at least 2 hours before the commencement of the workshop/seminar (with timely delegation of task by designated staff).
• Venues for training, workshops, seminars, etc. to be neatly arranged an hour before commencement.
• Ensure staff and consultant meals are appropriately served, when needed.
• Effective management of office provisions, including toiletries, office water, etc. to avoid running out and lingering surplus.
• Support with other logistics or other operations functions as assigned by staff.
• Support the Administrative Assistant(s) when absent or as assigned.
• Other tasks of a reasonable nature that may be assigned.

Reporting:

The Office Assistant will report to the Administrative Assistant(s).

Minimum Requirements:

The individual will have:

• Minimum 3-years of experience in providing office administrative and related operations support functions.
• Minimum OND qualification.
• Good communication skills.
• Ability to multitask.
• Possess both a willingness and ability to train and be trained.
• Ability to be proactive and take on initiatives.
• Ability to work in a diverse, multi-cultural work environment.

Women, people with disabilities (PwDs) and youth meeting minimum qualifications of position are strongly encouraged to apply.