Administrative Assistant – Spectaverse

It’s an amazing time to join Netflix! We have grown to over 220+ million members worldwide that are genuinely engaged with our brand and original content. Our business is growing rapidly in the UK, and as a result, we are constantly looking to build our teams with high performers to match and propel that growth and expansion. We’re on the hunt for an experienced Administrative Assistant to join the Spectaverse (Spectacle-Universes) content team based in London.

This is a specialized group of highly creative content experts who ensure that Netflix is creating premium content that resonates with consumers globally and identifies and produces expansive stories with franchise potential.

We are seeking an individual who is self-motivated, proactive, quick-thinking, flexible, positive, and able to pivot when necessary. This role will juggle multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times. This will be a demanding and fast-moving role that requires someone who is proactive and solution-oriented with a mind towards helping the success of the team and thinking about the needs of the individuals they support. We are looking for someone who is excited about the content we make (The Witcher!) and is excited about being part of a UCAN team and interested in building those connections.

Specific Responsibilities Include, But Are Not Limited To
Manage complex calendars for multiple executives including scheduling and confirming meetings both internally and externally
Coordinate logistics / technical set up for content partner meetings
Coordinate travel arrangements, both domestically and internationally
Administrative duties around processing travel and expense reports, file management, etc.
Heavy communication internally and externally
Help track and enter various production-related data and creative materials
Proactive on scheduling syncs between executive and relevant external partners for notes, weekly meetings etc.
Work collaboratively with admins within larger communications team and the teams internationally
Track/log incoming and outgoing calls
Read incoming projects in tandem with executives on the team and provide coverage notes
Support Team Leaders and execs that may be traveling in from the US with ad hoc projects

Qualifications
1-3 Years as an executive assistant supporting multiple senior-level content executives or producers.
Ability to handle a very active desk supporting several simultaneous productions and multiple executives
Prior experience reading scripts and providing coverage preferred
Ability to respond after hours for important, timely, or urgent matters
Team-player who operates in a fast-paced team-oriented setting
Ability to be discrete and maintain confidential information
Understanding of how to prioritize and respond accordingly
Strong written and verbal communication skills and the ability to multitask
Proficiency in Microsoft Word, Excel, Google Docs, Sheets, Slides, and Google Mail
International work experience preferred
A positive attitude and general excitement about the work and the stories we tell