National Resources Management Officer

Position Title : National Resources Management Officer

Duty Station : Kaiserslautern, Germany

Reference Code : VN-DE2-2023-11-EXT

Classification : National Officer, NO-A

Type of Appointment : One Year Fixed-Term Contract – (40hrs/week)

Estimated Start Date : As soon as possible

Closing Date : 07 November 2023

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, internal candidates are considered first-tier candidates. Second tier candidates include all external candidates.

Context:

Established in 1951, the International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration and uphold the human dignity and well-being of migrants affected by the ongoing emergency.

IOM’s operations cover diverse thematic areas such as: Humanitarian Relief Assistance, Protection (including Gender based Violence and Child Protection), Shelter and Non-food items, Health and Psychosocial Support, Resettlement, and Movement Management.

​​Under the overall guidance of the Head of Office, the direct supervision of the Country Office’s Senior Resources Management Officer (SRMO), the National Resources Management Officer will be responsible and accountable for supporting, monitoring and coordinating the budgetary, financial, Human Resources and other administrative functions of the IOM Germany Sub-Office in Kaiserslautern and providing support in these areas to staff.​

Core Functions / Responsibilities:

• ​​Support the monitoring and overseeing the financial management for all activities in the Sub-Office including the review of financial expenditure and accountability.
• ​Facilitate the management of the treasury by forecasting cash flows according to Sub-Office activities. Support the monitoring and control of funds disbursed; validate that funding is received and disbursed in accordance with donor agreements.
• ​Prepare relevant financial reviews for the Sub-Office by overseeing the budget control process and analyse variances between budget and actual expenditures. In collaboration with the SRMO, take proactive action to prevent the project from going into deficit.
• ​Assist with the annual budget preparation for the Country Office by facilitating the monitoring of budget control and analyse variances between budget and actual expenditures in the Sub-Office. Support the preparation of budgets for new projects and programmes.
• ​Support the maintenance and assist in strengthening appropriate internal controls to safeguard the Organization’s assets, cash and prevent fraud at the Sub-Office.
• ​In close collaboration with the SRMO, review payroll versus budgets, validate that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
• ​In close collaboration with the SRMO, draft project and donor financial reports in accordance with IOM regulations and established procedures.
• ​Participate in reviewing existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
• ​Assist in managing the Human Resources function and make recommendations on recruitment and personnel administration of staff in the Sub-Office. Oversee correct application of Human Resources (HR) policies, rules and regulations and make recommendations for resolving difficult or sensitive cases in consultation with the COM, SRMO and HR Officer.
• ​Support in oversight of the Supply Chain services, including contracts with suppliers of goods and services and related administrative authorities; oversee the management of the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Sub-Office.
• ​Perform such other duties as may be assigned.​

Required Qualifications and Experience

Education

• ​​​Bachelor’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution, with at least two years of relevant professional experience, preferably in similar roles.
• ​Master’s degree (or higher) in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution.
• ​Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.​​

Experience

• ​​Experience in all areas of financial administration including financial management, accounting and budgeting;
• ​Experience in human resources, procurement and logistics;
• ​Experience using an Enterprise Resource Planning system,
• ​Experience in emergency operations is an advantage; and,
• Experience in monitoring and evaluation and / or audit is an advantage.​

Skills

• Ability to work closely with government and international officials;
• Demonstrated ability to act independently and exercise sound judgment;
• Ability to work under pressure;
• Demonstrated ability to prepare clear and concise report;
• Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage; and,
• Knowledge of SAP highly desirable.

Languages

REQUIRED For all applicants, fluency in ​English​ is required (oral and written). DESIRABLE ​​Working knowledge of German is desirable.​

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: demonstrates willingness to take a stand on issues of importance.

• Empathy: shows compassion for others, makes people feel safe, respected and fairly treated

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

• Humility: leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found under the following link.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. The appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process. This post is subject to local recruitment. Only applicants holding a valid residence and work permit in Germany will be eligible for consideration.