National Reporting Officer

Open to Internal and External Candidates

Position Title : National Reporting Officer

Duty Station : Bangkok, Thailand

Classification : National Officer (NOA, THB 136,807.33per month)

Type of Appointment : Special Short-Term Contract

Initial 9 months with possibility of extension

Desired Start Date : As soon as possible

Closing Date : 15 November 2022

Reference Code : SVN058/2022

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

1. ORGANIZATIONAL CONTEXT AND SCOPE

Under the overall supervision of the Head, Migrant Assistance and Counter Trafficking Unit, and the direct supervision of the DTM Coordinator, the Reporting Officer will be responsible for providing technical support to the collection, validation, analysis and visualization of data collected through IOM Thailand’s Displacement Tracking Matrix (DTM).

2. RESPONSIBILITIES AND ACCOUNTABILITIES

• Lead the design and generation of information products related to DTM activities and programmes, such as factsheets and comprehensive analysis reports, as well as presentations.
• In close collaboration with the Information Management Officer, monitor the quality of collected data, provide feedback regarding any inconsistencies, and support data cleaning and analysis as needed.
• Assist the DTM Coordinator with programme-level reporting, including, but not limited to internal reports, unit updates, donor narrative and financial reports, and ad hoc information sharing with partners.
• Contribute to cross-sectoral and thematic analyses of interest to IOM and partners, including on human mobility in the context of climate change, migrant protection, vulnerabilities and needs.
• Travel to areas of operation to support in building capacities of staff implementing data collection and to ensure project monitoring and the harmonization of relevant tools and practices as needed;
• Contribute to regular dissemination of DTM products and data, including by liaising with relevant IOM units, partners and stakeholders.
• Conduct research to support survey design, assessment preparation, and report development, including tracking available secondary data sources which can be used for validation and contextualization of DTM findings.
• Collaborate closely with other programme units in IOM, humanitarian partners, and other stakeholders to optimize the utility and impact of DTM and help to make continuous adjustments to meet partners’ information needs.
• Attend meetings, take meeting minutes, and provide administrative support as requested by the supervisor.
• Contribute to the development of concept notes and project proposals and attend DTM donor meetings as directed.
• Contribute to continuous learning within the team, including capacity building regarding the use of InDesign and other tools for the generation of high-quality information management products.
• Recommend areas for improvements and propose solutions to improve data collection, effectiveness and efficiency of the methodology and the processes to maximize performance and contextualization of DTM field activities;
• Provide inputs for the development of Standard Operations Procedures (SOP) and provide general support for the development of new project tools and initiatives;
• Perform other such duties and travels as may be assigned by the direct supervisor.

3. QUALIFICATIONS AND EXPERIENCE

EDUCATION:

• University degree in Business Administration, International Relations, Political Science, Communications, Information Management, Computer Science or a related field from an accredited academic institution with minimum two years of relevant professional experience.

EXPERIENCE:

• Experience in data management and data visualization, preferably with an international or intergovernmental organization;
• Experience in working effectively and harmoniously with colleagues from various cultures and professional backgrounds;
• Strong experience with Excel, Kobo, InDesign, Illustrator required.
• Experience with Photoshop, R will be considered advantageous.

SKILLS:

• Excellent written and verbal English skills are an essential requirement.
• Strong interpersonal skills and ability to maintain trust and good working relationship with counterparts;
• Team-oriented, but with capacity to work independently;
• Personal commitment, efficiency, and flexibility;
• Strong organizational and time management skills, and ability to deliver under tight timelines;
• Excellent analytical abilities;
• Solid understanding of the norms of professional ethics;
• Excellent writing, including ability to adjust to the needs of different audiences.
• Good communication and negotiation skills;
• Fully computer literate.

4. LANGUAGES

• Fluency in English (oral and written).
• Knowledge of Thai is desirable.

5. DESIRABLE COMPETENCIES

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals
• Delivering results: Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts
• Managing and sharing knowledge: Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge
• Accountability: Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated
• Communication: Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.