National Finance Officer

International Organization for Migration

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the SRMO and direct supervision of the Finance Officer, in close coordination with the relevant units in the Regional Office for West and Central Africa, the successful candidate will be responsible for the following functions:

Responsibilities and Accountabilities

  1. Assist in monitoring the financial management for all activities in the Mission including the oversight of financial expenditure and accountability. Assist in following up the implementation of effective internal controls, design and functioning of financial resources management system.
  2. Ensure the accounting data is properly entered in SAP, in accordance with IOM financial rules and practices. Maintain accurate records of PRISM entries including hard copies of all vouchers and supporting documentation.
  3. Monitor budget control process and analyze variances between budget and actual expenditures and outstanding commitments.
  4. In view of staff capacity development, the incumbent shall assist in providing technical advice and conduct any relevant training to staff including the monthly staff induction, quarterly RM training, etc.
  5. Assist in implementing and following-up the compliance and internal control monitoring tool and ensure that the application is in place to safeguard Organization’s assets, control cash and prevent fraud.
  6. Liaise with relevant units, Administrative Centers and Regional Offices, with regard to the accounting and financial activities of the Mission, report regularly on the financial situation of the Mission and provide other information as required.
  7. Perform as the Mission Accountant focal point for the month-end and year-end closure for Ghana Mission. Plan and coordinate with the other sub-offices for the timeliness accounting closure to ensure the full compliance of IOM’s rules and regulation.
  8. As part of month end closure, the incumbent is assigned to: Monitor staff and supplier vendor accounts and make clearance as necessary
  9. Analyse the monthly projectization expenditures and perform those clearing process as necessary
  10. Conduct the cost analysis of office cost and maintenance charges. Follow-up with the respective staffs for the personal use and clearance of advances.
  11. Perform other related duties and PRISM role as assigned.

Required Qualifications and Experience:

Education

  • Bachelor’s degree in business administration, Accounting, Finances, or related field with two years of relevant professional experience.

Experience

  • Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
  • Attention to detail, ability to organize paperwork in a methodical way;
  • Discreet, details and clients-oriented, patient and willingness to learn new things; and,
  • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

  • Personal commitment, flexibility and ability to work effectively and harmoniously with colleagues from various cultures and professional background.
  • Ability to work under tight timelines.

Languages

Required

  • For this position, fluency in English is required (oral and written).

Desirable

  • Working knowledge of French is an advantage.

Competencies[1]

The incumbent is expected to demonstrate the following values and competencies:

VALUES – all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

CORE COMPETENCIES – Behavioural indicators – Level 2

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES – Behavioural indicators – Level 2

Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

  • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
  • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link:https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

Vacancies close at 23:59 local time Accra, Ghana on the respective closing date. No late applications will be accepted.

How to apply

Interested candidates are invited to submit their applications (Cover Letter and CV) directly to [email protected] by 24th July 2024 at the latest, specifying the vacancy reference number VN2024-005 and candidate’s full name in the subject line.
Only shortlisted candidates will be contacted.
Posting period:
From 11.07.2024 to 24.07.2024


Job Notifications
Subscribe to receive notifications for the latest job vacancies.