Receptionist

We are looking to hire a receptionist to join the Motivate team at our headquarters in Dubai Media City. Prime responsibilities include being the first point of contact and welcoming all incoming clients and visitors, manage the main telephone line of the company to greet callers, understand their requirements and direct them to the appropriate person or representative across different departments and divisions.

Roles & Responsibilities :

Attend to telephone calls/queries and divert to the right person/representative as required.
Offer a warm welcome to visitors to the office and direct them to the relevant department/team members.
Enable all local and international call requests.
Deal with general enquiries to the office.
Coordinate all in-coming / outgoing post, courier (domestic and international) and material deliveries (personal or otherwise) in liaison with the Senior Office Assistant keeping a log of the same. Deduction details for personal transactions to be passed onto payroll administrator.
Coordinate the work of the Admin Assistants. Receive requests for pick up and deliveries from relevant departments and assign it to the team as per the assigned territories.
Up to date filing, system entries and updating MIS wherever applicable to ensure smooth process flow.
Processing of invoices of all assigned administration vendors. Disputed invoices to be escalated and rectified promptly.
Month to month SOA reconciliation with all assigned vendors to ensure zero balance.
Any other tasks/projects that may be assigned.
In addition, the person would be working closely with the HR team and will also support the Human Resource function as well.

Requirements :

A minimum of 3 years of work experience as a Receptionist, Front Office Representative or similar role
Proficiency in MS Office applications
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Professionalism and customer-oriented approach
Strong communication skills (written and verbal)