Monitoring Assistant- Alkufrah

overview of position

These jobs are found primarily in our clients Field based Offices, and job holders typically report to Programme Policy Officer or Programme Associate. The reporting lines may change depending on the size of the office.

At this level work is carried out under minimum supervision. Job holders are expected to produce organised and accurate technical work and reports. They may provide guidance on standard practices to other staff and counterparts in their area of work.

To perform monitoring activities within a specific coverage area and provide reports to support the effective delivery of assistance packages.

Role objectives:

1. Verify the planned movements and distribution of food or non-food items, reporting issues or discrepancies to the supervisor for timely resolution of problems and to ensure that the quantity distributed and the quality of the operation is in line with WFP standards.

2. Maintain information records and monitoring plan documentation, such as records of commodity movements and programme checklists, in order to assist in the effective delivery and distribution of food items or non-food items.

3. Collate assistance programme(s) data in accordance with clear direction, in order to support programme reviews and informative decision-making.

4. Liaise with cooperating partners and internal counterparts to gather feedback and comments to support programme reviews and improve services.

5. Receive and collate comments and feedback from cooperating partners, beneficiaries, and beneficiaries to support identifying programmatic issues with a view to fostering efficient operations.

6. Provide guidance for cooperating partners on WFP operational practices, monitoring tools and methods in order to support them to complete self-monitoring tasks and to contribute to the visibility of WFP in the coverage areas.

7. Prepare field mission reports to document programme implementation.

8. Follow set emergency response processes and procedures for emergency food assistance

Project reporting to be clarified.

Key competencies

Leads by Example with Integrity

Upholds Our clients’ values, principles, and standards.

Demonstrates the Our clients’ values, principles, and standards.

Respects others and values diversity

Values diversity using respectful and inclusive language.

Stays focused and calm under pressure.

Stays focused and calm when under pressure.

Demonstrates humility and a willingness to learn.

Shows humility and a willingness to learn and share knowledge, seeking and acting on feedback, and taking up opportunities to develop.

Drives Results and Delivers on Commitments

Delivers results for maximum impact.

Is accountable for the delivery of results.

Delegates appropriately.

Seeks guidance and support where needed.

Adapts readily to change.

Adapts readily to change adjusting work as needed.

Fosters Inclusive and Collaborative

Is inclusive and collaborative.

Promotes teamwork by sharing ideas and openly raising issues.

Gives timely and constructive feedback.

Gives timely and constructive feedback to others.

Builds and shares new perspectives.

Listens attentively to others and shares views.

Applies Strategic Thinking

Communicates and fulfils Our client’s vision.

Embraces Our clients ’s vision and how it impacts their role.

Embraces curiosity and new ways of doing things.

Shows curiosity and implements new ways of doing things when relevant.

Analyses and evaluates data.

Gathers data and shares knowledge to inform team activities.

Considers the impact of decisions.

Asks questions to understand the impact of decisions for their objectives.

Builds and Maintains Sustainable Partnerships

Build partnerships.

Acts professionally with external partners.

Collaborates to deliver common objectives.

Works together with partners to deliver common goals.

Team management

Performance Management: Applies knowledge of our client’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to our clients monitoring and/or evaluation quality standards.

Qualitative/Quantitative Methodology: Understand and applies an appropriate mix of established methods and data collection tools to monitoring, reviews or straightforward evaluations, in line with our clients s strategic and operational results frameworks (metrics), our client’s guidance and technical standards.

Data Analytics and Visualization: Collects and summarizes programme data, including information on shipments, distribution site logistics, the status of personas in need, and beneficiaries planned and reached for all programme assistance modalities and activities.

Programme Monitoring and Review Gathers, organizes, and provides data on programme outputs, processes, and outcomes, including distribution plans and the status, quantity, and quality of food and cash distributed and technical assistance provided.