Monitoring and Evaluation Officer

Terms of Reference

I. Position Information

Position title: Monitoring and Evaluation Officer Consultant

Position grade: Consultancy

Duty station: Manama, Bahrain

Organizational unit: PXD

Reporting directly to: Head of Unit, Protection

Overall supervision by: Chief of Mission – Bahrain

Managerial responsibility: No

Directly reporting staff: 0

Duration: 9 months

Start Date: ASAP

II. Organizational Context and Scope

Under the overall supervision of the Chief of Mission and the direct supervision of the Head of Unit for Protection in Bahrain, and under the project “Strengthening mechanisms to combat human trafficking in the Kingdom of Saudi Arabia Phase II”, the M&E consultant (based in Bahrain, but also supporting the project implementation staff in Kingdom of Saudi Arabia (KSA)) will support the set up and implementation of a monitoring and evaluation framework for programme activities at country level. This will include providing technical assistance to set up a baseline and set of indicators, training in M&E to support the Government Counterparts and Focal Points in their reporting on programme activities in line with the Sustainable Development Goals and National Action Plan to Combat Trafficking in Persons. The monitoring and evaluation consultant will enhance the ability for future concrete planning to tackle Trafficking in Persons, as well as allow for ongoing reflexivity in implementation as issues are identified. The project objective is to support the Government of KSA to strengthen and operationalise its counter trafficking system, building on its global counter trafficking experience, establishing and strengthening government led efforts to combat TiP and establish counter-TiP measures.

III. Responsibilities and Accountabilities

• Support the integration of robust data collection methods (including through MiMOSA), compliant with data protection principles, to improve evidence based practice related to Trafficking in Persons
• Produce and provide country specific data and information for internal and external reports (e.g., monthly and quarterly internal reports, annual donor reports, Monitoring and Learning System reporting, and bi-annual Institutional Questionnaire, etc.) and other information requests related to Counter Trafficking in KSA.
• Ensure compliance with and implementation of the IOM’s Institutional Guidance Note on M&E
• Support the roll out of the monitoring and evaluation framework for project activities
• Continuously assess the project capacity for M&E and provide related capacity enhancement training and workshops internally
• Support PXD unit to link the M&E process with that of capturing and disseminating lessons learned
• Work closely with the Human Rights Commission in the Kingdom of Saudi Arabia to enhance M&E strategy within the Commission, strengthening tools to establish a tailored M&E framework that includes baselines, milestones and targets
• Carry out regular monitoring missions to ensure project activities are on track and duly reported
• In close cooperation with PXD Head of Unit, ensure M&E reporting templates are aligned with and able to feed into knowledge management efforts to capture lessons learnt and good practices
• Perform such other duties as may be assigned.

IV. Competencies

The M&E Officer is expected to demonstrate the following technical and behavioural competencies:

Behavioural

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

Continuous Learning

• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Presents goals as shared interests

Performance Management

• Provides constructive feedback to colleagues
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work

Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work

Functional

Advocacy/Advancing A Policy-Oriented Agenda

• Creates effective advocacy strategies
• Performs analysis of political situations and scenarios, and contributes to the formulation of institutional responses

Building Strategic Partnerships

• Effectively networks with partners seizing opportunities to build strategic alliances relevant to IOM’s mandate and strategic agenda
• Identifies needs and interventions to support counterparts, clients and potential partners
• Promotes IOM’s agenda in inter-agency meetings

Promoting Organizational Learning and Knowledge Sharing

• Makes the case for innovative ideas documenting successes and building them into the design of new approaches
• Identifies new approaches and strategies that promote the use of tools and mechanisms

Job Knowledge/Technical Expertise

• Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
• Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
• Demonstrates comprehensive knowledge of information technology and applies it in work assignments

Leadership and Self-Management

• Focuses on result for the client and responds positively to critical feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates openness to change and ability to manage complexity
• Demonstrates strong written and oral communications skills
• Remains calm and in control even under pressure

V. Education and Experience

• A Master’s degree in a relevant discipline (e.g. Economics, Urban and Regional Planning, Economic Development, Policy Analysis, and Private Sector Development).
• A minimum of five (5) years of post-qualification work experience with strategic planning approaches, M&E methods and approaches, planning and implementation of M&E systems, information/data analysis and report writing; International experience as well as experience with an international development organisation or a reputable non-governmental organisation would be a distinct advantage.
• Previous work experience with migration and development issues a strong advantage.
• Computer literacy in Microsoft Office (word, excel, outlook) and web-based applications.

VI. Languages

Required: Thorough knowledge of English and Arabic, both spoken and written