International Organization for Migration
Position Title: Monitoring and Evaluation Assistant
Duty Station: IOM Philippines Country Office (Zamboanga City)
Classification: General Service Staff, G-4
Type of Appointment: Special Vacancy Notice, six months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 19 February 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, it works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. It is one of the factors that makes the organization qualified to deal with the complex issue of migration. IOM sees that diversity is one of the organizational strengths.
IOM aims to foster an inclusive workplace where everyone treats each other (including colleagues and beneficiaries) with dignity and respect.
Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Under the overall supervision of National Reporting and Project Development Officer (Cotabato), and the direct supervision of the Head of Satellite Office (Zamboanga), with technical supervision of the Senior Monitoring and Evaluation Assistant (Cotabato), the successful candidate will assist in monitoring and evaluation of all project activities. The successful candidate will assist in the project’s compliance with M&E standards, quality assurance, and IOM and donor requirements.
Core Functions / Responsibilities:
1. Support the implementation of the project’s Monitoring and Evaluation framework and plans.
2. Support in the monitoring of technical compliance and timely execution of projects vis-à-vis baselines and set targets.
3. Undertake regular field monitoring visits to collect quantitative and qualitative data on progress and emerging outcomes.
4. Follow up on the timely submission of project data from field staff and partners, ensuring that all beneficiary information is gathered in line with data protection principles.
5. Assist in cleaning, processing, and analyzing project data to inform decision-making and implementation.
6. Assist in the development internal and donor reports by providing detailed information on project achievements, and progress against set targets.
7. Support in the management of the internal project database, checking that all relevant data on the implementation of the project are captured and organized.
8. Support field monitoring and evaluation visits in coordination with the M&E and project team to monitor technical compliance, and timely execution of projects implemented by Implementing Partner (IP) vis-à-vis approved work plan and timelines.
9. Support implementing partner (IP) and CSO staff in the application of the standardized M&E tools and facilitate and guide their application within the project area of responsibility in coordination with the M&E team.
10. Perform other duties that may be assigned.
Required Qualifications and Experience
- University degree in Political or Social Sciences, Information Management, Statistics or a related field from an accredited academic institution with two years of relevant professional experience; or
- High School degree with four years of relevant professional experience.
- Minimum two years relevant work experience in project management, monitoring and evaluation, information management, and reporting.
- Experience in data analysis and report writing required.
- Proven ability to consolidate and validate information from multiple sources.
- Proven ability to work with basic data management, analysis, and presentation software, e.g. Microsoft PowerPoint and Excel, a must.
- Working knowledge of the BARMM context (cultural, social, political).
- High computer literacy in Windows and MS Office is mandatory.
- Good verbal, written, interpersonal skills.
- Ability and willingness to work under pressure.
For this position, fluency in English is required (oral and written). Conversant in any BARMM language. Good understanding of Tausug language is an advantage.
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
The incumbent is expected to demonstrate the following values and competencies:
Values – all IOM staff members must abide by and demonstrate these three values:
- Respect and promote individual and cultural differences. Encourages diversity and inclusion.
- Maintain high ethical standards and act in a manner consistent with organizational principles/rules and standards of conduct.
- Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Demonstrates willingness to take a stand on issues of importance.
- Shows compassion for others, and makes people feel safe, respected and fairly treated.
Core Competencies – Behavioural Indicators level 1
- Develop and promote effective collaboration within and across units to achieve shared goals and optimize results.
- Produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
- Continuously seeks to learn, share knowledge and innovate.
- Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
The position involves onsite and/or offsite work (or a combination of both). The working modality will be further discussed during the interviews if the candidate is available to work on-site and/or offsite.
How to apply
In order for an application to be considered valid, IOM will only accept applications which should include a cover letter (not more than one page), a résumé highlighting the required education and experience, and a duly completed IOM Personal History Form. To access the form, please visit this link (four pages).
Interested candidates are invited to submit their applications via [email protected] not later than 19 February 2024. Position title and SVN Number (SVN 2024 009 – ME Assistant) should be specified in the SUBJECT field.
Only shortlisted candidates will be contacted.