Moldova: Country Transparency and Compliance Officer – Chisinau

FIXED TERM | 6 MONTHS | ASAP

ACTED

Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and its 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the centre and provides a tailored support to local needs.

ACTED Moldova

As of February 24th 2022, ACTED deployed an emergency team in Moldova to support people who were affected by the conflict in Ukraine and had to cross the border.

Our teams mobilized quickly to carry out needs assessments along the border and in reception centers, in close coordination with the Moldovan authorities.

ACTED’s first actions concerned the deployment of buses in Palanca and Tudora, in addition to buses provided by the Moldovan and Romanian authorities, in order to transport refugees from crossing points to reception centers or to Romania, in agreement with the authorities of both countries.

Today, ACTED has diversified its fields of action in the country and implements or participates, with its partners, in the following operations:

• Support to the government for the site management of over 100 refugee accommodation and reception centers
• Reception and distribution of donations of basic necessities to refugees for NFIs and hot meals (around 20,000 hot meals were distributed from February to April) and multi purpose cash assistance for refugees and Moldovan families hosting refugees
• Installation of sanitation facilities at border points and provision of free transportation services to Romania and within Moldova for newly arrived refugees
• Distribution of SIM cards and power banks to facilitate access to information for refugees and provision of Wi-Fi-connectivity at transit and accommodation centers

You will be in charge of

The Country Transparency and Compliance Officer contributes to (i) controlling, on a risk-based audit approach, the implementation of ACTED’s processes in compliance with ACTED’s guidelines, specific donor guidelines, best practices and national regulations in the relevant country; (ii) developing & actively contributing to action plans agreed with country coordination in order to mitigate the identified risks, and to cope with priorities, budget constraints and organizational context.

She/He provides technical support and capacity building to the country FLATS staff to implement the action plan and address the issues.

She/He also provides technical support for donor external audits and due diligences preparation and follow-up.

She/He should comply and ensure compliance to the audit code of conduct.

Main duties

Internal Audit function

• Participate to the implementation of the approved national internal audit plan: conduct internal audit missions through a risk management approach
• Implementation of the ACTED standard guidelines and FLAT System at the capital, area and partner’s levels
• When required, contribute to controlling the compliance with country rules and regulations. Upon request of your Coordination and in link with the Country Finance Manager:
• Provide support to mitigate the high risks identified

External audit : contribute to the external audit and the due diligences preparation and follow up

Training sessions / lessons learn / best practices

• Capacity building and Training
• Lessons learn
• Process improvement

Transparency

• Participate in minimizing risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures, ACTED Code of Conduct and ACTED Anti-Fraud Policy;

Internal Coordination

Expected skills and qualifications

• Postgraduate diploma in Audit, Finance, International Relations, Law or in relation with the position;
• 1-2 years of previous work experience in Audit (external and/or internal), Finance, Logistics, Administration or Law;
• Strong negotiation and interpersonal skills, and organizational terms;
• Demonstrate flexibility, dynamism and autonomy;
• Ability to work well and under pressure;
• Excellent communication and writing skills in English;
• Experience in management and training is a plus.

Conditions

• Salary between 1400 and 1600€ monthly (before income tax), depending on the level of education, security level, etc as well as a monthly living allowance of $300
• Accommodation and food provided in ACTED guesthouse
• Pension, health insurance, life insurance and repatriation assistance (& unemployment insurance for EU citizens)
• Flight tickets every 6 months & visa fees covered
• Contribution to the luggage transportation: up to 100 kgs, depending on the length of the contract
• Annual leave of 25 to 43 days per year
• One week pre-departure training in ACTED HQ, including a 3-days in situ security training
• Tax advice (free 30-minute call with a tax consultant)
• Psychological assistance