Migration Health Project Assistant (Field Coordination and Liaison)

Position Title : Migration Health Project Assistant (Field Coordination and Liaison)

Duty Station : IOM Philippines Country Office (Manila)

Classification : General Service, Grade G-5

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 29 February 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of theHead of Sub-Office (HoSO) in Cotabato and direct supervision of the National Migration Health Programme Coordinator and in collaboration with the Migration Project Health Assistant (Liaison), the successful candidate will be responsible and accountable for supporting the fulfilment of IOM’s health programming in Mindanao, especially in the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM). The successful candidate will support in coordination and liaison especially with the stakeholders in health and development sector, including the Ministry of Health (MOH) – BARMM and its local constituents, and in administrations needed implementing projects and activities.

Core Functions / Responsibilities:

1. Assist the preparation and coordination of health-related activities in alignment with the agreed purpose, scope and workplan, ensuring proper and regular communications with stakeholders in health and development sector in Mindanao.

2. Assist in facilitating effective inter-/intra unit communication through the documentation and dissemination of information and updates, ensuring availability of a platform for timely feedback.

3. Organize and schedule meetings, trainings, and relevant activities, including through drafting letters of support / request to partners, preparing agendas and minutes, and following up on agreed action points.

4. Organize and maintain project documents and reports including through e-filing or updating of database, ensuring accuracy and up-to-date information.

5. Contribute to obtaining technical information from stakeholders and partners needed for the implementation and development of IOM’s health programming in Mindanao.

6. Perform various administrative and clerical tasks such as preparing necessary travel and procurement requisitions, documents, materials and resources for smooth execution of planned activities.

7. Assist in monitoring, tracking, and coordination of resources, implementation and procurement plan, and provide necessary updates to the National Migration Health Programme Coordinator and the Unit members.

8. Support in maintaining the inventory of Migration Health Unit supplies, equipment, and materials.

9. Undertake duty travels in support of the programme and perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in public health, social science, education, management, community development, health administration, or a related field with 3 years of relevant professional experience; or
• High School degree with five years of relevant professional experience.

Experience

• Experience in administrative and clerical management related to public health activities.
• Experience in the public health and/or health sciences sectors is an advantage.
• Experience in humanitarian or development operations and/or Government Social or Health Services; and
• Experience in liaising with government counterparts, including those in BARMM Ministries.

Skills

• Excellent communication and writing skills with strong computer literacy, especially advanced working knowledge of Microsoft Offices.
• Strong familiarity with the context of BARMM and surrounding areas, knowledge of the issues and programs related to Family Planning at the National and Local (Mindanao) level is highly desirable.

Languages

• For this position, fluency in English and Filipino is required and working knowledge in any BARMM language is desirable.

Notes

• Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies

The successful candidate is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.
• Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.