Messenger (2 Vacancies)

Position Title: Messenger (2 Vacancies)

Duty Station: IOM Philippines Country Office (Manila)

Classification: General Service Staff, Grade G-1

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 22 January 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Sr. Finance and Administrative Assistant and the direct supervision of the Finance and Administrative Assistant, the incumbent will be responsible for the carrying out the following duties and responsibilities in relation to the Migration Health Assessment Centre (MHAC) in Manila, Philippines in line with IOM policies, standards, and commitments.

Core Functions / Responsibilities:

• Assist UKTB registration colleagues to bring UKTB certificates from doctors for signature.
• Guide applicants to the services to be rendered.
• Route external documents to the embassies, hospitals, and government agencies.
• Assist the Administrative Assistant in maintaining a clean and organized office premises, checking of office, and cleaning supplies when delivered.
• Assist in the transport of biological specimens, reagents, and laboratory consumables to the National Tuberculosis Reference Laboratory (NTRL) whenever necessary.
• Carry old OSL X-ray badges in TUV and pick up the new ones on a quarterly basis to make sure that OSL badges are regularly checked.
• Assist in monitoring and dispensing of office and cleaning supplies and prepare a monthly summary and submit to Finance and Administrative Assistant for checking.
• Maintain high confidentiality in matters related to MHC operation and other related matters in the office.
• Purchase various items required for MHC operation (purchases drawn from Petty Cash Fund).
• Provide support to cleaners as needed.
• Support with clerical duties, including scanning, photocopying, sorting, binding, and filing of various files.
• Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Completed High School degree from an accredited academic institution, with at least two years of relevant professional experience.

Experience

• Experience working in international organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage.

Skills

• Basic oral communication skills in English.
• Basic typing skills in English.
• Basic working knowledge of MS Office and applications.
• Personal commitment, efficiency, flexibility and drive for results.
• Ability to work with minimal supervision.
• Ability to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds.
• Ensure the highest degree of confidentiality of records/ documents.

Languages

For this position, fluency in Filipino and basic knowledge in English is required (oral and written).

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge:continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

The position involves onsite and/or offsite work (or a combination of both). The working modality will be further discussed during the interviews if candidate is available to work on-site and/or offsite.