Medical Coordinator – Ukraine – M/F

UKRAINIAN CRISIS

Mission Location: Odessa & Mykolaiv

We will focus effort in South Ukraine to provide emergency primary health care and support to hospitals in the war zone of Mykolaiv Oblast and around. The main objective is to reduce the mortality and suffering among the population affected by the war in this area through 4 axes:

• Reduce the morbidity and mortality associated with chronic disease and communicable diseases among the isolated population in Mykolaiv Oblast
• Reduce mental health burden through psychological care in Mykolaiv Oblast
• Support hospitals to deliver trauma and intensive health care in Mykolaiv City
• Ensuring a rapid response mechanism to delivered health care support to affected population

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 3: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good character will be required. In situations where a criminal record check or character reference is not possible, a declaration of honor will be requested.

FUNCTIONAL AND HIERARCHICAL LINKS

• Reports to the Emergency Coordinator
• His or her technical referent is the Medical Desk referent
• Is the referent of the referring physician(s) of the project(s)
• Collaborates with the Field Project Coordinators, Coordination Team

MISSION AND MAIN ACTIVITIES

The medical coordinator must define the objectives and technical orientations of the mission, propose strategies consistent with the medical and humanitarian needs of the areas of intervention and provide technical support to all the medical teams of the mission.

Analyzes, defines and adjusts the medical objectives of ALIMA projects in the country of mission

• Data collection
• Ensures that ALIMA data collection tools are properly used on the mission
• Accompanies the medical referent in the choice of data to be collected according to the project(s)
• Monitors the mortality rate and suggests solutions for the improvement of quality indicators
• Contributes to the quantitative evaluation of local health resources (HR, structures, equipment, etc.) and qualitative evaluation (maintenance, actors’ skills, protocols, and organization)
• Contributes to the collection of indicators for monitoring the health status of the population with partner organizations and authorities depending on the context
• Analyzes, interprets and defines the medical-operational strategy of the mission
• Interprets the data collected and describes the evolution of the phenomenon(s) affecting the population, the health status of the population and the performance of the care activities under the responsibility of ALIMA
• Coordinates the development of goal-oriented reports and medical indicators.
• Proposes to the CoM and the Medical Desk Officer the adaptation of means and strategies to improve the ALIMA response in existing projects
• Analyzes and interprets the data to redirect the project(s) after validation by the med desk and/or the CDM
• Contributes to the development of project proposals and budgets with the coordination team by identifying the medical resources needed to implement the projects

Implementation of ALIMA programs

• Medical project opening
• Analyses the need of the mission, proposes un set up for the medical team and participates to the recruitment
• Assesses the need and gap of healthcare facilities and proposes strategic interventions to the Head of mission and the desk
• Supports the Project coordinators and medical team leader in the implementation of operation
• Developpes the necessary network to include ALIMA in the humanitarian and social context in collaboration with the Emergency coordinator
• Contributes to the organization of medical projects
• Provides technical support, expertise and protection to all health programs, calling on the medical desk officer as needed
• Controls the implementation, proper use and maintenance of diagnostic, clinical and therapeutic tools necessary for patient management
• Participates in the pharma management of projects
• Supports the monitoring of consumption and management of the project pharmacy
• Initiates the revision and updating of the country standard drug list
• Analyzes and validates consumption reports and makes recommendations
• Plans and validates drug orders/purchases
• Ensures the regularity of quarterly inventories and co-signs central pharmacy inventories
• Ensures compliance with good storage practices for drugs and narcotics
• Monitoring and evaluation of projects
• Evaluates the quality of the services offered in the referral structures.
• Ensures that medical ethics are respected and remains open to any questions about restrictions and limits of care in the project environment (including medical abuses and errors)
• Assesses risks to staff, patients and caregivers
• Ensures compliance with staff and patient protection measures

Representation and communication

• Represents the association to third parties on medical issues, ensuring the organization’s good public image and respecting the interests of the mission. In this capacity, he/she describes the projects and argues the choices
• Maintains regular contact with local institutions and authorities, other NGOs in the country, for a better coordination of the deployment of health projects (and programs) – participates in clusters and technical meetings

Capacity building and team facilitation

• Ensures that the skills of the medical staff are updated according to the evolution of the technical platform and the protocols made available to the mission
• Sets up a medical department for coordination if necessary with the recruitment, training and reinforcement of a national team
• Defines and update job profiles and performance objective plans for team members
• Carries out the assessments of its team in an approach of professional course
• Proposes and anticipate secondments to other ALIMA missions

Team health

• Develops the staff health policy for the country
• Validates with the project coordinators the application modalities of the staff health policy (organization, necessary means, protocols, SOP …) proposed by the medical referents
• Ensures the quality of care provided in the staff health setting (in-house or outsourced)
• Ensures that the medical confidentiality of the care provided is respected
• Ensures that policies for the prevention of occupational diseases are effective (vaccination, medical certificates, medical monitoring of specific projects, contraindications to certain activities, etc.)
• Ensures that preventive measures for SEA’s are implemented and that personnel are properly cared for in the event of an accident
• Identifies and evaluates available referral health structures (including mental health)
• Informs the physician desk in case of medical or psychological emergency and in case of need for health assessment
• Defines and ensures the availability of emergency kits and other inputs related to staff health

Implementation of prevention measures against abuse of power, gender-based and sexual violence:

• Participates in training and awareness sessions
• Implements abuse prevention standards
• Ensures that team members complete training and awareness sessions and follow abuse prevention rules
• Helps create and maintain a nurturing and protective environment

Training

• Physician or nurse with a Master’s degree in public health, project management, epidemiology…

Experiences

• 3 years experience in a similar position with a medical INGO
• Experience in preparing proposals and donor reports
• Experience in a volatile security environment

Skills

• Monitoring and evaluation
• Database management in Excel
• Strategic vision
• Management
• Surveys (SMART, CAP…)
• Computer science (Word, PowerPoint, advanced Excel)

Languages

• Fluency in English is essential.

Duration and type of contract: French contract: 6 weeks

Starting position: Autumn 2022

Salary: according to ALIMA scale + experience + per diem

ALIMA supports:

• Travel expenses between the expatriate’s home country and the place of assignment
• Accommodation costs
• 2.8 days off per month
• Daily per diem
• Medical coverage from the first day of the contract to one month after the date of departure from the country of assignment for the employee and his/her dependents
• The break policy every 3 months (for 6 months of the mission)
• Evacuation for the employee.