MEAL and HMIS Coordinator, Damal Caafimaad

Project Location: Jowhar OR Baidoa, Somalia

ABOUT INTERNATIONAL MEDICAL CORPS

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

PROJECT SUMMARY

The successful candidate will be the International Medical Corps M&E and HMIS Coordinator for the anticipated Damal Caafimaad project funded by the World Bank via the Ministry of Health in Somalia*.* The Damal Caafimaad project is a 4-year initiative aimed at contributing to Essential Package of Health Services (EPHS 2020) implementation aimed at improving the coverage and quality of essential health and nutrition services in project areas as well as strengthen the stewardship of the Ministries of Health in Somalia. The Damal Caafimaad project will work with the Ministry of Health and Human Service Affairs (MOH) at the federal and state government levels.

International Medical Corps will be responsible for delivering the defined essential health services in Middle Shabelle and Bay regions to contribute to: (i) reducing maternal and newborn mortality; (ii) reducing under 5 mortality and improving child health and nutrition; (iii) reducing excess mortality due to communicable and non-communicable diseases (iv) strengthening the health system and (v) increasing the coverage of the package of health services.

*The position is contingent upon successful bidding and donor agreement*

JOB SUMMARY

MEAL and HMIS Coordinator for the Damaal Caafimad Project will be responsible for supporting better performance and greater accountability and learning by implementing evidence-based project monitoring and evaluation at the field level, to guide and improve performance. S/he will work closely with Somalia’s government authorities such as the RHO and all consortium partners to build their capacity and strengthen the quality of mobile data collection, management and analysis. S/he will manage, monitor, and support the project’s performance and conduct regular data analysis for decision making. M&E and HMIS Coordinator will play role in promoting of key learnings for the improvement of the project and HMIS data quality improvement procedures. M&E and HMIS Coordinator will be based in Jowhar or Baidoa, Somalia in line with the implementation of contracts in Middle Shebelle and Bay regions.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

MAIN TASKS AND RESPONSIBILITIES

Coordination and Project Management:

• Ensure the implementation of IMC internal Global MEAL Guidelines and other relevant project policies and standards related to MEAL.
• Support the implementation of the MEAL plan, including the tracking of indicators.
• Coordinate with the Senior Project Coordinator and other technical leads for data collection/MEAL activities.
• Provide technical oversight and support for local sub-contractors with regards to M&E and MEAL functions.

Data Collection and Management

• Lead the project’s data collection process including by developing the necessary processes and integrating the use of mobile data collection techniques.
• Develop and use key qualitative and quantitate methods of data collection including structured/ semi structured interviews, key informant interviews, in-depth interviews, group discussions, focus group discussions and direct observations as M&E tools.
• Engage with communities on accountability and conduct community consultations with understanding of social dynamics to ensure that the data collected is representative of populations.
• Provide supervision on data quality received from field offices and at the health facility and community-levels to ensure correct usage and quality of data management tools systems.
• Conduct periodic data quality audits as well as random verifications and validations to assess the quality of data collected.
• Record, manage and preserve monitoring and evaluation data in a safe and accessible way.

Data Analysis, including use of statistical software

• Lead the project’s statistical analysis including descriptive (univariate and bivariate data analysis) and inferential analysis using statistical software.
• Analyze data and develop spatial data models and maps and triangulate findings from several qualitative and quantitative sources.
• Interpret statistical data for use in decision-making and synthesize quantitative and qualitative information for write-up/reports and decision making.

Techniques for presenting information

• Write full narrative reports (needs assessments, internal reviews, progress reports) and executive summaries.
• Present information and ‘tell the story’ of the project to multiple audiences and decision makers based on the findings from the analysis and monitoring.
• Ensure that data analysis and results are shared with key staff and all relevant partners.
• Presents AAP data in simplified yet informative formats, depicting disaggregated community perceptions on quality of interventions and accountability commitments.

Knowledge Management and Learning:

• Support the establishment of basic learning systems and framework that incorporate project studies’ findings, lessons learned, achievements and gaps, and develop all the tools required to support learning practices.

Support project leadership with the review and lessons learned exercises, including data collected through CBFRM and other participative forms of community engagement and feedback collection.

• Ensure the appropriate organization of the project’s documentation on activities, results, and processes as well as secondary data (internal and external sources).

Capacity building and Human Resources management:

• Recruits, inducts, coaches, trains, supervises and mentors direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely constructive performance feedback, and documented performance reviews.
• Build capacity of consortium staff and key government stakeholders (RHO) through training to ensure adoption of data monitoring tools and improving the quality of data collected.
• Provide coaching/mentoring of project, sub-partner, and MOH’s staff and on-the-job training to improve the skills in HMIS processes and MEAL techniques.
• Based on needs assessed, conduct trainings on different MEAL techniques for project and MOH staff, including data analysis and data use for decision making.

Accountability and Community-Based Feedback and Response Mechanism:

• Adhere to key concepts and commitments regarding accountability to affected populations (AAP), including IASC CAAP, CHS, and Sphere Humanitarian Charter.
• Support the set-up of a Community-Based Feedback and Response Mechanism in all project sites to ensure that feedback is collected and appropriately process.
• Provide a compiled report on all data collected via the CBFRM including process, findings, actions and challenges are provided to project management as per agreed schedule for informed review.
• Support the implementation of methodologies to consult communities on their preferences based on the operational context.
• In collaboration with other relevant staffs conduct regular satisfaction assessments of the beneficiaries using innovative methodology such as the Listen Learn Act (LLA) or other forums of qualitative assessment; FGDs or KII and report back to project senior management.

The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

PERSON SPECIFICATION-MINIMUM REQUIREMENTS

Qualifications:

• Typically, a 4-year University degree in Statistics/Health Information Systems/Information Technology/ Business Administration. Equivalent combination of relevant education and experience may be substituted as appropriate;

Experience:

• Typically, 7+ years of relevant and progressive experience in designing, implementing, and overseeing monitoring and evaluation task for large complex projects; preferably with multi-year, high-value health projects.
• Relevant experience in Middle Shebelle and/or Bay regions in Somalia strongly preferred.
• Experience in database design, KoBo or other mobile data collection platforms, and other tools for information management like DHIS2;
• Demonstrated experiences working on HMIS management as well as developing HMIS quality assurance systems, developing and training on data flow diagrams, and training on and conducting routine data quality audits (rDQA).
• Proven team skills and ability to work in a fast-paced and time-sensitive environment
• Experience in a similar position, preferably in a lead agency for project(s) and/or consortium
• Demonstrated experience in managing large teams and building staff capacity within complex programming, with a focus on coaching and mentorship.
• Demonstrated experience in providing trainings on HMIS is required.

Skills and Competencies:

• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, PowerPoint and Teams. Competency in using statistical software EPI-Info, SPSS, and STATA.
• Experience working with mobile data collection platforms (ODK collect, Kobo collect, ONA collect, etc.)
• Excellent skills in quantitative and qualitative sampling methods and data collection, data analysis and visualization for decision making and review.
• Experience and understanding of community-based feedback mechanisms, participatory approaches in MEAL, and experience with community and stakeholder engagement in project MEAL.
• Excellent communication skills, including written and oral writing.
• Strong negotiation, interpersonal and organization skills in a multicultural environment.
• Strong cultural sensitivity, ability to work in insecure environment and cope with stress.
• Strong organizational skills and the capacity to analyse and prioritize.
• Fluency in written and spoken English language is required.

Code of Conduct:

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.

Equal Opportunities:

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please notify International Medical Corps at [email protected] do not submit your CV or application to this email address as it will not be considered for review.