Managment and General Administration

P3

Contractual Arrangement

Temporary appointment under Staff Rule 420.4

Contract Duration (Years, Months, Days)

One year

Job Posting

Dec 5, 2023, 7:07:44 PM

Closing Date

Dec 20, 2023, 4:44:00 AM

Primary Location

Mozambique-Pemba

Organization

AF_MOZ Mozambique

Schedule

Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.

Purpose of the Position

In the context of the WHO Health Emergencies Incident Management System (IMS), at the country level, the incumbent will plan and implement management and general administration tasks in Pemba Sub-Office. That includes preparation, management and monitoring of transactions related to budget, finance, Imprest, human resource, logistics, procurement, assets, monitoring and reporting.

Objectives of the Programme and of the immediate Strategic objective

T

he mission of WHO’s Health Emergencies Programme (The Programme) is to help countries, and to coordinate international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.

Organizational Context

Reporting to the EPR Team Lead, and under the overall guidance of the WHO Representative, the incumbent will, in relation to the Incident Management system, plan and implement budget and finance operations, including all aspects of financial management and financial reporting of EPR Cluster at Central and Sub-Office levels. The MGA Officer, reviews financial data, participates in evaluating financial risk assessment, provides inputs on financial issues, and prepares financial reports. The incumbent ensures adherence to the International Public Sector Accounting Standards’ (IPSAS), applicable emergency Standard Operating Procedures (SOPs), and financial policies and procedures. The incumbent liaises closely with the WCO Operations Officer (OO), WCO Programme Management (PMO), AFRO Clusters, HQ, other UN agencies and Donors in seeking information, responding and carrying out duties. The incumbent will supervise administration and operational teams of the Sub-office in Pemba.

Summary of Assigned Duties

• Organize the day-to-day budget and financial operations encompassing quality control, monitoring and clearance, financial accounting and reporting, workplan and award management including cash flow forecasting and monitoring.
• Manage WCO Mozambique overall EPR funding allocations and awards process, prepare necessary forms for the awards’ cycle including Interim and Final Certified Financial Statements;
• Implement WCO Mozambique overall EPR budgetary and financial actions in the Global Management System (GSM), this includes submission of workplan funding, Planned Cost, Award budgets, reprogramming of awards and preparation of expenditure batches, while ensuring speedy response to the incident management team’s financial requests. Ensure expenditures are charged according to approved workplan, finding distribution and donors’ agreements;
• Monitor and follow-up on donor proposals and reporting deadlines; verify and provide budgetary clearance to proposals and reports for resource mobilization team, ensure compliance with relevant financial policies, procedures and emergency SOPs;
• Track and report on financing against budget: monitor implementation rates, consolidate financial data, analyze and prepare periodic/ad hoc budgetary and financial statements and returns, identify financial gaps, and recommend remedial or alternative action to mangers as appropriate.
• Develop, adapt, update and maintain an accurate tracking system of all financial activities pertaining to the emergency preparedness, recovery and response operations at the country level;
• Oversee the accurate recording of financial transactions, calculation and payment of salaries, allowances and other payments to staff, non-staff, contractors and vendors.
• Supervise and support and the management of account and Imprest of the Sub-Office: analyze expenditures against approved allocations, reconcile cash books with bank statements.
• Liaise with the OO and PSEA Focal Points at WCO Mozambique and ensure that all staff members, consultants and affiliate personnel recruited and/or deployed by WHO receive a proper and documented briefings on general administration issues including but not limited to financial, budgetary, HR and Wellbeing, Procurement, Assets, IT, Logistics, PSEA and Field Security. Make sure they complete security clearance and mandatory WHO trainings before their deployment in the field;
• Draft audit responses, review and follow- up on any outstanding audit recommendations related to area of work;
• Supervise – in close collaboration with the WCO OO and in accordance with WHO rules, regulations and procedures – all administrative and operational staff and activities at the Sub-Office, including but not limited to local Procurement of goods and services, human resource and wellbeing issues, assets management, IT, finance (Bank account, petty cash and Imprest management), budget, logistics and field security issues,
• Submit Management and General Administration report quarterly to WR, OO and EPR Focal point highlighting key administrative, financial, budgetary, HR, security, assets and potential risks and risk mitigations solutions;
• Perform any other related incident-specific duties, as required by the functional supervisor

WHO Competencies

• Ensuring the effective use of resources
• Communication
• Creating an empowering and motivating environment
• Respecting and promoting individual and cultural differences.
• Teamwork

Functional Knowledge and Skills

• Thorough knowledge of accounting, budgetary and financial management principles and their application.
• Excellent understanding of accounting practices and procedures, including the application of IPSAS.
• Strong analytical, time management and problem-solving skills.
• Knowledge of WHO rules regulations, policies and practices would be an asset.

Essential

Education Qualifications:

• A first university degree in accounting, financial management, business or public administration or economics with specialization in budgeting/accounting from an accredited/recognized institute.

Desirable

• An advanced university degree (Masters level or above) in business administration, finance, accounting, or public administration. Professional qualification or licensure in accounting/accountancy.

Experience

• Essential

Minimum of five years professional experience, at the national and international level, in finance, budget/accounting. Demonstrated experience in accounting and consolidation of financial data using ERP systems or similar packages.

• Desirable

Prior experience in supporting emergency or health outbreak operations at the field level. Relevant experience with WHO, other UN agencies, health cluster partners, recognized humanitarian organizations or with an international nongovernmental organization.

Use Of Language Skills

• Essential:

Excellent knowledge of French or English with at least working knowledge of English.

Intermediate knowledge of Portuguese or Spanish or Italian.

• Desirable

Proficiency in Portuguese

• Other Skills (e.g. IT)
• Excellent knowledge of Microsoft Office applications
• Advanced knowledge of relevant financial computer applications preferably Oracle Enterprise resource planning (ERP) or similar packages.

Additional Information

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• Staff members in other duty stations are encouraged to apply.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (

https://www.who.int/careers/diversity-equity-and-inclusion

) are strongly encouraged to apply.

Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to

[email protected]

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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• *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.
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