Manager, Executive Affairs & Governance （经理，理事会秘书处）

Title: Manager, Executive Affairs & Governance （经理，理事会秘书处）

Reports to: Secretary General, Secretary General, OPF

Location: Shenzhen

Major Functions

The position holder is responsible for building up and maintaining an effective governance structure and healthy governance culture for OPF by providing support to the Board. S/he will be supporting the Secretary General to ensure Board members are fully engaged and their potentials are unleashed to contribute to the mission and objectives of the organization. S/he will coordinate and help to prepare the meetings and updates of the Board, its associated Committees and Advisory Council.

Major Duties And Responsibilities

• Responsible for the effective governance management including the Board, its Committees, and the Advisory Council, ensuring a seamless interface between various bodies and Secretary General
• Support governance meetings (board meeting, committee meeting, advisory council and other necessary meetings) by drafting and managing meeting agenda, meeting minutes and other meeting material
• Coordinate meeting logistic including flights, accommodation and venue, making meeting appointment and other logistics with support from Secretary General
• Organize and coordinate with field trips, activities and events
• Coordinate and customize communication to Board, Committees and Council members by preparing communication material such as newsletter, WeChat updates and other materials
• Organize and coordinate proactive and timely communications with individual board members whenever necessary
• Ensure Board and Council members and their participation in the organization’s affairs globally are well supported
• Liaise with the Network partners to ensure a health and effective governance structure is built
• Identify opportunities for Leadership and Management Team’s exchange and learning with other Network partner offices.
• Identify and facilitate various exchanges between the Board and other NO Board members and/or Chairs to leverage opportunities for enhancing collaboration, profiling and fundraising.
• Management of critical external partner’s relationship, including government relationship
• Assist the Secretary General in coordinating internal teams to complete the audit, annual report, filing and registration required by laws and regulations.
• Manage critical external partner’s relationships; monitor and maintain organizational MOUs.
• Support the Secretary General to develop new partnerships with business, government agencies and NGOs.
• Support the Board Chair to identify and develop potential new members for the Board and the Advisory Council.
• Support to develop and manage high value donors
• Manage regular updates and customized feedbacks to high value donors, including the donating board members
• Coordinate within the organization to ensure donations from high value donors are solicited, materialized and evaluated
• Identify, develop and cultivate new and potential high value donors
• Undertake other tasks as assigned by the Secretary General.

Qualification

• Minimum 8 years relevant working experience
• University degree or above in management, marketing, communications or conservation relevant subject area
• Understanding of NGO governance is a plus
• Outstanding coordination, management and communication skills (spoken, reading and written).
• Proven record of outstanding project management
• Able to work effectively with senior internal and external executives as well as with program teams at all levels of the organizations
• Discrete and able to maintain confidence
• Responsive, efficient and a positive manner
• Capacity and willingness to take initiative.
• Creative and outgoing personality, with a deep commitment to nature conservation.
• Ability to quickly adapt to new assignments and developments.
• Good multi-tasking skills
• Ability to work alone as well as a team player
• Ability to work under stress and complex environment

Working Relationships

• Internal (executive): Interacts regularly with Secretary General and PEPD team.
• Internal (governance): Actively engage with China Board members, its Committee and Advisory Council members and potential members.
• External: Interacts with senior government officials, business partners, NGO partners, donors and VIPs.