Management Assistant

Division/Sub-division: Football/Women’s Football

Contract type: Permanent

Start date: 06.01.2025

Main goal

The Management Assistant will provide administrative, organisational and logistical support to the Managing Director of Women’s Football and the unit as a whole, serving colleagues and external stakeholders in the best possible way to ensure that women’s football competitions and development activities are organised with service and quality at the forefront.

Key Responsibilities

• Managing the diary of the Managing Director of Women’s Football and organising travel, meetings etc.
• Acting as the unit’s Guest Relations Coordinator, including handling ticketing, accreditation, guest and meeting staff management and hotel bookings
• Planning, organising and ensuring the smooth running of the UEFA Women’s Football Committee and all associated tasks
• Coordinating UEFA Executive Committee documentation and timelines with team members and other units
• Organising working group meetings, workshops and events
• Coordinating team calendars, absences and unit meetings and outings
• Supporting senior team members with their scheduling and travel
• Organising folders and filing
• Supporting the administration of development projects, competitions or draws as required
• Handling invoices, purchase orders and expense claims
• Ensuring that the timelines for budget forecast meetings are met
• Conducting or supporting any research as appropriate
• Preparing letters, reports and presentations
• Performing any other task as appropriate

Requirements

Experience:

• 3 to 5 years of proven experience in an administrative role within a team
• Experience of working in an international and multicultural environment

Languages:

• English: Fluent
• French and/or German would be a strong asset

Other requirements:

• Interest in football
• Excellent written English and spoken communication skills
• Ability to interact with senior management
• Service-minded, dedicated and proactive
• MS Office: Advanced