Management Assistant 80 – 100% // Johnson & Johnson

Caring for the world, one person at a time. inspires and unites the people of Johnson & Johnson. We embrace research and science – bringing innovative ideas, products and services to advance the health and well-being of people. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world. We have more than 265 operating companies in more than 60 countries employing approximately 120,000 people.

Janssen Vaccines, one of the Janssen Pharmaceutical Companies of Johnson & Johnson, is a global biopharmaceutical company dedicated to bringing meaningful innovation to global health. We do this by discovering, developing, manufacturing and marketing products that combat major threats to the health of people worldwide. The Bern site, with its approx. 600 people of over 25 nationalities, acts as a center of expertise for development and manufacturing of innovative cell based viral- and bacterial vaccines and bacterial based therapeutic products.

Main Responsibilities

Providing administrative support to the Technical Services department such as:

• Preparation and minutes for the weekly team leader meetings
• Organization of the department meetings
• Supplier correspondence
• Ordering supplies
• Organizing files, performing data entry, and maintaining accurate records
• Scheduling and coordinating site meetings and virtual sessions incl. session support
• Postal mail distribution
• Visitor registration
• Office support like printing & collecting signatures
• Updating Intranet & SharePoint sites
• Supporting the preparation, editing & writing of communication eMails & newsletter
• Updating info boards on site
• Maintaining media databases
• Deputizing in absence of the communications specialist

Who we are looking for

• Commercial Education or University degree
• Administrative Work experience
• German mother tongue and good English communication
• Well organized and structured method of work
• Proactive and strong communicator
• Highly committed personality, ability to deal with confidential information
• Very good command of MS-Office products, IT-literate, ideally SAP and/or SharePoint knowledge
• Experienced in working with virtual meeting tools like MS Teams, Zoom, Pigeonhole

This job based in Bern, Switzerland will initially be limited to approx. 12 months. If you are interested in working with a global leading pharmaceutical company in a dynamic, progressive, and collaborative environment, then send us your application today. Or give us a call if you have any questions!