Logistics & Security Officer-National Poistion

Accountabilities

With the support and under the supervision of the Logistics & Security Manager,the Logistics & Security Officer is responsible for the provision of general logistics support to Tdh mission in Jordan, in accordance with Tdh logistics standards and procedures and in line with Tdh mandate and programmatic objectives.

The Officer commits to observe discretion on any information related to the organization functioning.

The Officer will conduct his or her duties in respect of the Charter of Terre des hommes (Tdh) and Tdh Safeguarding Policy.

The Officer commits to ensure high level of children participation and will always work in the best interest of the child.

Tdh intervenes without any affiliation for politics, religion or financial profit. The incumbent will direct his or her activities and engagements without preoccupation of political, racial or religious affiliation.

Tdh expects that its staff and contractors’ professional conduct reflect proper behaviour in accordance with local culture and traditions. The incumbent assures the moral protection of the name of Tdh and defends in all circumstances the interests of the movement.

Specific Responsibilities

Responsibility

Logistics

• Support the program activities (centers maintenance, supplies, purchase, etc.).
• Participate in contract management (vehicles, premises & guest house, telecommunication, insurance, etc.).
• Supervise the drivers for the correct implementation of Tdh fleet management procedures.
• Manage car maintenance in collaboration with Logistics & Security Coordinator and the cars rental company.
• Support the Logistics & Security Coordinator for the follow-up of insurance, official registration, contractual commitments, etc. for the vehicles park.
• Manage all car movements and appropriate follow up.

Maintenance:

• Handel office/guest houses maintenance (water, electricity, generator, painting, etc.).
• Handel the equipment maintenance (computers, printers, photocopiers, fridges, generators, etc.).

Security

• Assist senior management in the design and the implementation of security measures appropriate to the context of intervention.
• Follow-up on the daily basis of the respect of the security measure and process (Cf. security plan) from the national and international staff.
• Ensure the presence and correct update of emergency kits for all sites and cars (security chest, first aid, water, etc.).

Procurement

• Comply with the correct implementation of Tdh procurement procedures and respect of donors’ requirements.
• Follow up of all aspect related to supply chain while ensuring all policies are respected
• Source and identify new suppliers based on needs and quality of services provided
• Maintain a supplier list and evaluate regularly for quality and conformity with Tdh policies
• Maintain a price list to share regularly with Logistics Coordinator and program teams.
• Ensure proper archiving of all purchase files especially with a proper follow up of all contracts.
• Provide Logistics & Security Coordinator with the monthly follow-up of all supply related activity.
• Comply with national and international purchase procedures following Tdh procurement procedures.
• Manage transportation of all supplies and equipment to and from field
• Update procurement follow up tools weekly to allow program teams proper follow up of their expenses.

Equipment and material management

• Set up a proper transparent stock management system and provide monthly consumption reports
• Implement Tdh stock management procedures and respect of donors’ requirements.
• Follow Tdh procedures for asset management.
• Report on missing and/or damaged assets using incidents reports.
• Ensure proper asset sheets are documented and maintain copies of al asset tracking sheets are archived

Fleet Management

• Ensure proper follow up of all vehicle’s conditions.
• Ensure all logbooks are available and used in each vehicle
• Follow up on fuel consumption and ensure all relevant tracking tools are used.
• Carry out preventive and corrective maintenance for fleet
• Ensue each vehicle contain the “Vehicle book” containing all important information required by the SoPs.
• Follow up and track all related tenders and contracts for the fleet.
• Ensure all fleet has a valid and comprehensive tool and emergency/first aid kit

Monitoring & Reporting

• Provide ad hoc security reports when appropriate, within 24 hours of incident.
• Keep track of political and security context and report major events and incidents related or not related to Tdh.
• Produce monthly, quarterly, and yearly reports detailing logistics activity and providing analysis of most important achievements, .
• Monitor stock management and carry out documented monthly inventory controls and share relevant stock level data with line manager.

Confidentiality

• Make sure to respect strict confidentiality of information about activities, Tdh strategy, budget, staff, beneficiaries, etc.

Safeguarding Policy

• Commit to respect the Tdh Safeguarding Policy and principles of child protection.
• Commit to ensure the best implementation possible of the Safeguarding Policy in Jordan;
• Commit to inform Child Safeguarding Focal Point and to deal with any cases, allegations, or possibility of transgression, even potential, of the Safeguarding Policy.

Others

• Perform other duties that might be requested by the line-manager and in line with the nature of the position.