Logistics Procurement and Admin Officer

Logistics Procurement and Admin Officer

12 month contract with the possibility of extension based on funding

This position is only available to national candidates (living and working in Vanuatu)

Job Description

Log/Procurement

Coordinate logistics functions, integrating operations as far as possible. Arrange logistics for all office visitors (accommodation, visas, transportation)

Responsible for the planning and coordination of transportation requirements of the CO

Schedule and organize all staff meetings, in house and training events

Responsible for quotes and price comparisons

Responsible for office supplies requisition and inventory

Ensure agreed procurement and logistics standards and procedures are implemented and maintained/followed for all procurement activities

Assist project teams to establish and regularly update procurement and delivery/distribution plans to support the operational objectives of the CO projects

Take the lead in the procurement of goods, works, and services for the projects.

Responsible for ensuring all procurement, asset, transport files and reports are completed according to the agreed procedure and policy, and ensure donor compliance requirements are met.

Maintain communications with the relevant parties in the CO and HQ to ensure timely and efficient receipt and dispatch of goods to support operations.

As per Country Director instruction, undertake field trips to verify details of suppliers/service providers.

Admin

Take meeting minutes as required

Manage filing systems (programmes and HR) in google drive and hard copy per legal requirements

Assist in any emergency response and ensure team safety and readiness for deployment

Track and record leave days and contract end dates for team

Update Cigna health insurance information monthly or as required

Ensure team is aware of and sign organizational policies annually

Assist in the recruitment (screening of CVs and interviews) for national positions, and assist in the orientation and onboarding of new team members

Keep updated on laws (legal requirements, registration and HR requirements)

General support to CO per CD request and requirements

Commitment to abide by IsraAID’s Code of Conduct and comply with all relevant Fraud and Corruption Prevention and Control Policies when discharging duties under this role.

We regret to report that only candidates eligible for an interview will be notified.

ETHICAL STANDARDS

IsraAID has zero tolerance towards any acts of misconduct and Sexual Exploitation and Abuse. The recruitment process will include all candidates’ declarations and reference checks focused on misconduct and SEA.

EQUAL OPPORTUNITIES

IsraAID is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability status.