Logistics Officer

Post Title: Logistics Officer
Location: Kahramanmaraş, Hatay, Gaziantep, Malatya, Diyarbakır, kilis, Şanlıurfa, Adıyaman, Osmaniye, Adana and Elazığ

Closing Date: 01.03.2023

About SENED

Sened is an independent, non-governmental, non-profit organization established in 2013 and registered in Turkey with No. 27-15-175; It arose in response to the suffering of Syrian refugees in Turkey & internally displaced persons in Syria as a result of the war waged by the Syrian regime on its own people and torn apart the entire country. Sened works through the humanitarian work sectors to empower persons with disabilities, their families and communities, advocate for their issues and include their voice in their communities. Sened has become a specialized NGO in the field of working with persons with disabilities and their families since 2015. It takes the aspirations of the founders, persons with disabilities and their families, and the UN Convention on the Rights of Persons with Disabilities (CRPD) as a compass for its work.

Project Description:

The recent earthquakes in 11 provinces of Turkey have caused major displacement and discomfort in the lives of millions of residents. This has resulted in an emergency response to help meet basic and urgent needs of the affected people. A distribution activity has therefore been set up to deliver emergency aid to those in need and affected by the earthquake within the scope of the project.

Job Prupose

To procure the required items and materials for all projects in the organization from the right resources and within the right price, required time and quantity and agreed time and quality.

Key Activities/Tasks/Duties

• Ensure all required items and materials are purchased within the required conditions.
• Create and process RFQs, RFP’s, POs, contracts, GRNs (good received notes), and the full procurement cycle, and review all related invoices.
• Number and review PRs and BOQs (bill of quantities).
• Implement vendor selection processes and ensure that all organization rules and regulations are followed.
• Communicate with selected vendors to coordinate deliverables and follow them up.
• Ensure that vendors are properly vetted.
• Complete procurement processes that are delegated in whole from beginning to end in a timely, accountable and transparent manner.
• Ensure all documents related to procurement cycles are complete and compliant to the procurement policy of the organization.
• Assist in the periodic assets inventory check.
• Follow up with the Procurement & Logistics team in Syria to ensure proper capture of all procurement pipeline info.
• Provide periodical reports on the accomplished tasks and activities.

Required Qualifications (Education/Languages/Work Experience):

Essential

• BA degree.
• A minimum of two years’ experience in a similar position.
• Advanced level in the English language.

Desirable

• BA degree in Business Administration, Logistics or Supply Chain Management.
• Fluent in the Arabic or Turkish language.
• Verified experience in humanitarian work and principles.
• Verified experience in dealing with donor’s policies, procedures, requirements and compliance.

Technical Competencies (TC):

• Advanced level in procurement cycle management.
• Basic level in assets management.
• Basic level in negotiation.
• Basic level in critical thinking.
• Advanced level in Excel and Word.
• Basic knowledge in project management development.

Core Competencies (CC):

• Accountability.
• Communication
• Planning and organizing
• Creativity
• Stakeholder Orientation.
• Teamwork
• Commitment to Continuous Learning
• Technological awareness

Child safeguarding Policy

Child abuse in all forms is unacceptable to SENED, which recognizes its responsibility to protect children from harm in all areas of its work. SENED is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

Discrimination, Abuse and Harassment Policy

SENED expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. SENED employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside SENED.