Logistics Officer

General Description of the Programme:

GOAL an International Humanitarian Organisation has had a presence in Turkey since 2013 and has been contributing to the migrant response since 2016 with a focus on responding to needs in health service delivery, social safety nets and the protection of vulnerable and marginalised migrants in southern Turkey.

GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.

GOAL has been working in North Aleppo Governate since 2019, through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, as well as emergency support for recently displaced household.

GOAL has two projects (ECHO funded LINK and PRM funded GREEN) in Turkey, LINK program targets refugees from nomadic / semi-nomadic backgrounds and those engaged in seasonal agricultural labour. LINK has been designed to address and mitigate protection concerns of the vulnerable / marginalized refugees through provision of critical information and raising their awareness on their rights, obligations and services available in Turkey, by sensitization/advocacy (targeting key stakeholders and service providers, etc.) activities, and Individual Protection Assistance (IPA) services to enable highly vulnerable refugees to access to basic, social and protective services available under the provisions of Temporary and International Protection regulations in Turkey. On the other hand, Green program aims to improve socioeconomic inclusion, resilience and self-sufficiency of highly vulnerable/excluded women and girls from host and refugee communities (Syrians as well as those living in program locations under the international protection regulation) including nomadic communities and seasonal agriculture workers from both communities through integrated and market driven livelihood opportunities and protection services, including language courses and vocational skills training on greenhouse production and agriculture; case management (CM)/coaching services, establishment of a women cooperative, protection outreach, information provision and awareness raising; and provision of special needs and individual protection assistance services.

Job purpose:

With the support of the Senior Logistics Officer, the Logistics Officer is responsible for implementing and managing sound Logistics practices in the Goal Turkey Offices. The Logistics Officer is responsible for supporting Logistics Coordinator, Sr. Logistics Officer and logistics team in facilitating the day-to-day operation of fleet, asset, premises, stores, and communications functions within Goal Turkey Offices. The logistics officer is expected to work in close collaboration with Sr. Logistics Officer by providing technical support and assisting daily logistics operations in GOAL Ankara Office.

Duties, objectives and competencies

Asset Management:

• Support Sr. Logistics Officer by ensuring that GOAL Ankara assets are accounted for and recorded on the Fixed Asset Register (FAR) as per GOAL Asset management procedures and policies taking into consideration Donor requirements.
• Tracing the physical counts and update relevant paper works as per standards and requirements set in Logistics Manual, including coordination with Finance department in monthly and 6-Monthly Assets checks in GOAL Ankara premises.
• Support Sr. Logistics Officer by ensuring that adequate checks are in place for the recovery of GOAL Ankara assets from staff at the end of their time working for GOAL.
• Ensure that all relevant reports, required authorisations and paperwork is maintained up-to-date and on file as per standards and requirements set in the Logistics Manual in GOAL Ankara Offices.
• Ensure that labelling any newly purchased or donated assets are finalized in timely and proper manner according to Logistics Manual for GOAL Ankara Offices.
• Support Sr. Logistics Officer by preparing asset management documentation including Asset Receipt Certificates, GRN, Waybill etc. and uploading the files to SP.
• Ensure that adequate stock of accessories and assets are ready to be used in GOAL Ankara Offices and inform IT department for required actions.
• Support Sr. Logistics Officer on asset disposal documentation preparation in GOAL Ankara Offices.
• Support Sr. Logistics Officer on raising the asset purchase requests needed in GOAL Ankara Offices such as A/Cs etc.
• Ensure that GOAL Ankara printers are ready to use by tracking the cartridges and regular services/repairs.
• Ensure to contact the relevant suppliers for equipment/printer’s services/maintenance for GOAL Ankara Offices.

Premises Management:

• Support Sr. Logistics Officer on monitoring stock levels of Ankara office and houses (accommodation) consumables and running stocks, grocery, household items, kitchen consumables are tracked and ordered in timely manner.
• Ensure to arrange all the activities and requirements for work related and social events, trainings, gatherings when required in GOAL Ankara offices.
• Support Sr. Logistics Officer on finalizing all utility payments for all Goal Ankara Offices and premises on time.
• Ensure that regular health and safety checks are carried out for the Ankara offices, houses, and compounds. (e.g., fire extinguishers, fire / smoke alarms, fire evacuation procedures, fire blankets, first aid kits, drinking water, garbage disposal, repairs & maintenance etc.)
• Ensure that all maintenance and repair to GOAL Ankara premises is kept up and performed appropriately when required.
• Ensure that all regular check and services for air conditioners, printers etc.in GOAL Ankara premises are kept up and performed in timely manner.
• Ensure to contact the relevant organization for paper recycle in GOAL Ankara Offices when required.
• Support Sr. Logistics Officer by monitoring cleaning activities in GOAL Ankara Offices.
• Support Sr. Logistics Officer on raising premises PRs such as furniture, construction, maintenance etc. for GOAL Ankara premises.
• Support GOAL Ankara premises by conducting monthly checks and finalizing required actions in timely manner.

Fleet Management:

• Oversee the smooth operation of day-to-day GOAL transport functions in Goal Ankara Offices (both GOALs fleet and external transport services).
• Support the Sr. Logistics Officer & Sr. Fleet Officer oversee the management of vehicle fuel, share logbooks and other fuelling data as required in GOAL Ankara Office.
• Ensure to track GOAL Ankara Offices cargo movement and arrangement of the GOAL driver.
• Support to team in the implementation of transport management plans when required.
• Ensure that an effective system is put in place for the transfer of material and goods from GOAL Ankara Offices to other GOAL Offices.
• Ensure that all GOAL Standard Operating Procedures (SOP) with regards to safety and security of transportation are implemented and adhered to in the Goal Ankara Offices.
• Support Sr. Logistics Officer on supervision of the GOAL Ankara driver and planning his fleet tasks accordingly.

Other:

• Supporting Ankara Logistics Assistant by planning logistics training and tracking related progress
• Contribute to Weekly Logistics Reports
• Any other duties as directed by the Sr. Logistics Officer, Logistics Coordinator, System Director in the management and coordination of the Logistics Department

The above list of duties is not exhaustive list. The Logistics Officer is expected to complete additional responsibility and tasks as requested by the direct supervisor.

Requirements (essential)

• Turkish Citizenship.
• Bachelor’s or equivalent degree in logistics, business administration, supply chain or similar areas.
• At least 3 years of proven experience in logistics and supply chain management in INGO/NGO or private sectors.
• Professional working proficiency in English and Turkish Languages.
• Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (particular emphasis on Excel).
• Committed team player and ability to work within a multicultural team.
• Ability to manage and prioritise a varied workload in a dynamic work environment.
• A flexible approach to work and willingness to take on extra duties, work additional hours or on weekends as required.
• Strong organizational skills.
• Excellent attention to detail.

Requirements (desired)

• Experience at working in multicultural environment.

General terms and conditions

Safeguarding

Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Accountability within GOAL

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

• Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behaviour protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behaviour of a GOAL staff or partner.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.

Thank you.