Logistics Officer

This position contributes to the mission of the organization by coordinating with Material Surplus Recovery Operations (MSRO) partners to receive and ship medical supplies at the Tigard Distribution Center. The Logistics Officer position will include working closely with other Distribution Center staff to ensure safe receipt, kitting, consolidation and loading of the received medical supplies for local and international distribution to people who are affected by disaster, poverty and conflict. This position will also support the MSRO Program Manager in execution of Medical Teams Medical Surplus Recovery. This position also requires one to be cross trained to perform non-shipping and receiving functions for brief periods of time.

Medical Teams International Calling:

Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinate local inbound and outbound shipments from MSRO locations and to existing MSRO partners through creating of bills of lading, shipment scheduling and high touch collaboration with all existing partners and Medline.
• Collaboratively maintain accurate inventory of finished, work-in-progress and non-inventory pallets.
• Systematically pull and ship product to minimize handling and maximize ease of distribution as directed by MSRO Program Manager
• Oversee the preparation and loading of pallets into containers for shipment.
• Develop standard operating procedures to program implementation and collaboration with external partners.
• Support and implement MSRO Program with resell program
• Support and implement MSRO Program with hand carry program
• Coordinate collection of key commodities in Greater Portland area, and on occasion from Medline and other locations in Washington
• Participate in Logistics, Medicine and Health Products and other team meetings.
• Provide documentation to MSRO Program Manager for effective reporting using Core IMS and Excel to provide legible, accurate inventory document controls and monitoring and reports.
• On occasion, use vehicles and equipment to collect, consolidate and load medical supplies
• Maintain volunteer satisfaction by demonstrating encouragement, appreciation, and acceptance; provide clear directions and teach, build teamwork and camaraderie among volunteers.
• Help volunteers to perform their task by often working with them side by side with them.
• Liaise with Supply Chain and Volunteer Management Specialist and Warehousing and Inventory Officer on the efficient coordination of donor and partner shipments.
• Maintains accurate inventory of unprocessed and finished pallets, inputting information into existing IMS systems to allow for detailed and accurate reporting for audit purposes.

Other Duties:

• Utilizes volunteers whenever possible.
• Other duties as assigned.
• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies

EDUCATION, LICENSES, & CERTIFICATIONS

Required:

• High school diploma or equivalent required.
• Valid driver license (good driving record).

Preferred:

• Associates Degree or higher
• Forklift, Scissor Lift certificate
• CDL

EXPERIENCE

Required:

• Minimum 2 years warehouse experience, or equivalent.
• Minimum 2 years expediting and supply chain experience.
• Experience training or leading others.
• Experience planning and delegating work assignments.

Preferred:

• Medical material knowledge.
• Experience working with volunteers.
• Inventory reconciliation experience
• Experience operating a forklift, scissor lift, pallet jacks, and other warehouse equipment.

KNOWLEDGE, SKILLS & ABILITIES

• Commitment to Medical Teams Internationals Calling Statement and Values.
• Detail oriented with an ability to maintain accurate records.
• Ability to independently plan, organize, oversee, and follow through on tasks.
• Expediting and supply chain knowledge including execution of bills of lading and shipping scheduling
• Ability to handle multiple projects simultaneously; flexible.
• Organizational skills including maintaining schedules and multiple tasks.
• Ability to operate well in a fast-paced work environment.
• Ability to motivate and enable others to succeed.
• Ability to pass a certification test for forklifts.
• Must have the ability to consistently communicate professionally and effectively with all constituents.
• Strong interpersonal skills.
• Ability to communicate effectively both verbally and in writing.
• Intermediate skills with Microsoft Office: Word, Excel, Outlook email and calendaring.
• Intermediate skills with Internet, intranet, and Client Relations Management (CRM) software.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequent use of a personal computer, database and digital platforms, and other office productivity machinery, such as a copy machine and computer printer.
• Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer.
• Frequent communication and exchange of information among colleagues and persons of concern which requires the ability to speak, hear, convey and express oneself.
• Frequent close vision and the ability to adjust focus.
• Occasionally ascends/descends stairs, steps, or ladder
• Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc.
• The employee must be able to lift up to 50 pounds and occasionally move (push, pull) up to 100 pounds.
• Seldom to occasionally positions self to stoop, kneel, crouch, or crawl.
• If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.
• In the warehouse, temperatures can range from cool to cold in the winter, to very warm in the summer.