Logistics Data Analyst

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serve those in need.

Job Summary:

CRS is seeking a qualified professional to be the LMIS Specialist.

The Logistics Data Analyst will serve as a member of the International Transportation and Logistics (ITL) unit, within the Global Supply Chain Management (GSCM) team. This position reports to and works under the leadership of the Director of International Transportation and Logistics to complete activities that support the unit with on-going operations and strategic objectives.

You will help reinforce a culture founded in strong reporting practices, adherence to systems processes, and performance improvement. Your knowledge and experience will allow you to ensure compliance with CRS and donor regulations, and international and supply chain accountability standards and requirements, as well as some broader departmental system tracking and analysis needs, to help ensure stewardship, integrity, transparency, and accountability.

Roles and Key Responsibilities:

• Responsible for inputting ITL transactions into the ERP system (Oracle), while working with relevant stakeholders to ensure the accuracy of those entries and resolve any system issues.
• Monitor, review, and analyze inventory accounting records and data entries in the inventory tracking and management information system for accuracy and completeness. Report accounting discrepancies and irregularities.
• Ensures efficient LMIS mentorship of HQ-based staff responsible for recording inventory transactions in the system thereby ensuring smooth end-of-year physical inventory count processes at Headquarters.
• In partnership with the GSCM-Strategic Technical Assistance and Response (STAR) unit, conduct capacity strengthening sessions and prepare materials to share LMIS best practices and lessons learned.
• Develop Standard Operating Procedures (SOPs) for routine LMIS functions.
• In partnership with the GSCM-Systems and Performance (S&P) unit, perform inventory data analysis and monitor related KPIs to ensure inventory movement transactions are aligned to GSCM standard system processes and best practices.
• Analyzes SCM key performance indicators (KPIs) for CRS’ international transportation and logistics operations. Identifies and reports on key areas of improvement based on KPI analysis, including evaluation of KPIs based on unit objectives.
• Prepare accurate and timely monthly, quarterly, and yearly reports pertaining to the status of goods and services for internal and external stakeholders.
• Develop, coordinate, and review reports, presentations, dashboards, and data visualizations for Departmental and Agency Leadership as well as requesting departments, stakeholders, and external sources, as needed.
• Coordinate and participate in joint activities with Government partners, other agencies, and stakeholders about LMIS activities, tools, etc. Includes providing technical support in the review and/or implementation of any system strengthening pilots and/or initiatives.
• Assist the department in SC module management with Oracle to make sure that the data in our system is accurate and current. Identify areas of concern in data and transactional trends pertaining to international transportation and logistics.
• Document technical requirements for logistics and transportation systems, including general, data, reporting, technical, operational, security, performance, regulatory, and training.
• Identify, analyze, and recommend viable options to improve transportation and logistics management information systems.
• Document and track lessons learned to support rollouts of transportation and logistics systems.
• In collaboration with the Director of ITL and other key stakeholders participate in the design, development, and implementation of any future transportation and logistics systems and tools, as needed.
• Participate in analyzing the total cost of ownership, quantifying the financial impact of deploying information technology products over their lifecycle, as needed.
• All other tasks as assigned by the Director, International Transportation & Logistics.

QUALIFICATIONS

Basic Qualifications

• Bachelor’s Degree in Information Technology, Accounting, Finance, Statistics, Economics, or other relevant field required. Professional certifications(s) in information technology or supply chain a plus.
• Minimum of 3 years work experience in a similar position, preferably with an international organization.
• Additional education and/or relevant information technology certifications may substitute for some experience.
• Knowledge and experience with various public donors’ regulations (e.g., USAID, USDA, Global Fund, etc.) preferred.
• Knowledge and understanding of inventory tracking, accounting, and reporting systems and principles. Understanding of Generally Accepted Commodity Accountability Principles (GACAP) preferred.
• Excellent interpersonal, written, and oral communications skills
• Demonstrated ability to communicate clearly and concisely both orally and in writing
• Proficient in Microsoft Office software (Word, Excel, PowerPoint, Project, Outlook, SharePoint, and Internet Explorer) required. Experience in STAT, SPSS, Power BI, and data collection technologies, etc. preferred.
• Experience with inventory accounting software and/or other database management systems highly desirable.

Required Languages – English (required)

French, Spanish and/or Arabic (preferred)

Travel

• Willingness and ability to travel overseas up to 20%, including remote and/or difficult operating environments, for assessments and to provide in-person training/assistance to field programs.

Knowledge, Skills and Abilities

• Strong data management and analytical skills with ability to detect and report inconsistencies and to make independent judgement and decisions
• Conscientious, accurate and thorough with great attention to detail
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Good planning and coordination skills and ability to prioritize competing priorities effectively
• Proactive, results-oriented, and service-oriented with focus on meeting customer needs
• Excellent communication and presentation skills with a strong background in relationship building and influencing
• Takes initiative to standardize approaches, organize team responses, research, analyze and disseminate information, and establish and manage tools and processes.

Supervisory Responsibilities: None

Key Working Relationships:

Internal (HQ): Other GSCM Sub-Units [Global Procurement, Strategic Technical Assistance and Response (STAR), dotted line to Systems & Performance (S&P), particularly the BP & IP Managers, Finance; Audit; All Units in HQ OverOps/Programs, Humanitarian Response Department (HRD), GKIM (IT), and the ERP Project Team.

Internal (Regions/Field): Regional Advisors for SCM, relevant Chiefs of Party; Heads of Operations, Supply Chain/Logistics Managers.

External: Major donors – especially, USG (USAID-BHA and USDA) and GFATM- peer organizations’ SCM leaders, industry suppliers, multiple freight service and express courier providers, carriers, transporters, and their agents.

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

What we offer

CRS offers a comprehensive benefits package including medical, dental, life insurance, vision, generous retirement savings plan and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

Note: All positions requiring residence or frequent travel outside their home country must undergo and clear a pre-employment medical examination.

CRS’ talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people – especially children and vulnerable adults – to live free from abuse and harm.

EOE/M/F/D/V – CRS is an Equal Opportunity Employer. (For all US and International