Logistics coordinator (M/F) – Poland

For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM currently works in 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

MdM-France recently conducted a fact-finding mission in the neighbouring countries of Ukraine to assess the needs of people displaced by the conflict.

MdM-F is starting operations in Poland to support refugees for a better access to healthcare.

TASKS AND RESPONSIBILITIES:

In the context of the mission opening and under the supervision of the general coordinator, you will lead the development of the country programme logistics strategy and ensure its timely implementation. You will provide logistics guidance, advice and support to all programmes and logistics staff. You will ensure that MdM’s policies, procedures, systems and guidelines are implemented. You will play a key role in defining and managing supply chain and you will provide support in safety and security management on the mission.

More specifically, your main responsibilities are:

Logistics coordination

• Define and implement the logistics processes and procedures
• Assist the field teams in scheduling all logistics activities required to reach projects objectives and deadlines
• Communicate regularly with the general coordinator to achieve a thorough understanding of the priorities within the logistics activities

Program activities

• Be the technical advisor at country level and take final responsibility for all logistics tasks of the mission
• Be responsible for the appropriate selection, in collaboration with the logistics advisor in HQ, installation, use and maintenance of equipment
• Take part in any project needs assessment as per required
• Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other NGOs, etc.)
• Support the program teams, particularly on transportation, fleet management and local medical supply

Procurement, supply chain and asset management

• Oversee the full scope of the supply chain management for support and activities requirements within the country (international & local purchases)
• Liaise with HQ purchasing department for international procurement by providing optimal upstream communication
• Be in charge of the implementation, follow-up and observance of MdM logistics procedures and, more generally, donor compliance.
• Ensure active monitoring of the purchasing process including overseeing local customs clearance of imports
• Ensure systems mitigate risks from corruption and insecurity
• Oversee the fleet management

Team management

• Be responsible for defining the Logistics department staff setup, and drafting job descriptions
• Be responsible for the functional management of specified logistics staff in accordance with HR policies and procedures, including recruitment and performance management
• Be responsible for the capacity building and training of all logistics staff

Safety and security

• Participate in the development, review, implementation, diffusion and monitoring of MdM’s security measures in-country
• Be responsible for the safeguarding of all MdM premises
• Report any security incidents to the security focal point

Representation and reporting

• Represent MdM France and MdM network among other organisations and at a national level
• Attend national logistics and security related external meetings (clusters, Humanitarian Forum sec meeting)

CONDITIONS OF EMPLOYMENT:
Status : Employee Contract : Fixed-term contract
Duration : 3 months

Starting date: As soon as possible
Gross monthly salary: 2860 euros
Based in Przemysl with regular field visits, and visits in Poland
Premium equal to one month salary paid in two instalments – minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 RTT (recovery days) per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM and 40% by the employee)
Insurance (repatriation…)
Teleworking agreement for positions eligible to telework: 110 days/year (minimum of 1 day per week onsite)
Given the current circumstances of Covid-19 pandemic, we are taking special measures to apply health protocols and hygiene measures to guarantee the safety of our staff.
Médecins du Monde promotes trainings and internal mobility
Départ seul

SKILLS AND EXPERIENCE NEEDED:
Two-years’ higher education qualification in logistics management and purchasing
Five years’ professional experience (including at least one year in a logistical coordination position in a humanitarian setting or two years’ logistician experience)
Experience on a similar position and in a mission opening context
Experience in fleet management, security, supply chain and stock
Experience in managing a large team and work in an international setting
Excellent organizational skills
Ability to work quickly, under pressure, and with short deadlines
Ability to make effective decisions according to the context
Good writing and communication skills
Flexibility, reactivity, anticipation and adaptability
Ability to communicate effectively with informants and contacts from widely-varied organizations and agencies
Excellent Microsoft Office skills
Languages: Fluent English (written and spoken) mandatory, knowledge of Russian or Polish is an asset
You embrace the core values and support the proactive philosophy of Médecins du Monde.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.